Job Description:
Are you looking for a flexible, part-time opportunity that offers 16 to 20 hours per week? We are seeking an Administrative Assistant who is dependable, professional, and a strong team player. In this role, you will provide administrative support to help ensure the smooth day-to-day operation of the office.
Responsibilities:- Answer incoming phone calls for all company locations.
- Handle incoming and outgoing mail.
- Prepare FedEx and UPS packages for pickup and delivery.
- Order office supplies through vendors such as WB Mason and Staples.
- Provide administrative support to internal staff and clients on various operational matters.
- Copy, proofread, compile, scan, edit, and print materials to support the Engineering and Finance teams.
- Utilize company databases to support marketing initiatives and perform data entry.
- Maintain and update a database of stored case evidence.
- Coordinate the regular inspection and calibration of equipment and tools.
- Process and document expense receipts.
- Assist with general daily office operations and administrative needs.
- Support regional sales and marketing activities, including client database management, conference scheduling and planning, event coordination, follow-up communications, and regional marketing campaigns.
Additional Required Qualifications:- A professional or college student earning a college degree. We welcome applications from experienced administrative professionals as well as motivated college students pursuing a degree and seeking valuable professional experience.
- Professional phone etiquette and strong verbal communication skills.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and OneNote.
- Experience using standard office equipment, including printers, copiers, scanners, and shredders.
- Comfortable learning and adapting to new technologies and software applications.
- Strong time management skills with the ability to meet deadlines and prioritize multiple tasks.
- Ability to take initiative and follow assignments through to completion.
- Able to proactively identify solutions to problems encountered.
- Able to effectively handle sensitive and confidential information.
- Ability to take direction as well as learn from constructive feedback.
- Strong work ethic, sense of accountability.
- Previous administrative experience of 3 to 5 years is preferred
The ideal candidate is reliable, personable, detail-oriented, and works well as part of a team. This is a part-time, hourly position with a pay rate of $20.00 to $22.00 per hour. There is potential for the successful candidate to transition from a temporary role to a permanent position.
