Senior Executive Assistant
keller executive searchDublin, OH
Senior Executive Assistant
keller executive searchDublin, OHSenior L5
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Clerks, General
APPLY NOW (opens in a new tab)Executive Assistant For CeoKeller Executive Search is recruiting an accomplished Executive Assistant for the CEO of a rapidly expanding group in the data center, energy, and electrical equipment manufacturing sectors. You will become a trusted operational partner across multiple businesses. You will assume ownership of the CEO's calendar, communications, meeting preparation, priorities, and follow-through, creating the structure that allows him to focus on critical business decisions. This is a hands-on executive partnership requiring sound judgment, confident gatekeeping, and the ability to anticipate needs before they become urgent. You will also help establish the working rhythms, delegation practices, and organizational systems behind an effective executive office. This is an opportunity for a proactive professional to build a trusted support function from the ground up, work closely with the CEO, and make an immediate contribution in an exciting high-growth environment.
Key Responsibilities:
- Own and optimize the CEO's calendar across four companies, resolving conflicts and protecting time for strategic priorities
- Manage meeting requests and act as a thoughtful gatekeeper, applying sound judgment to access, urgency, and escalation
- Triage executive communications and draft routine correspondence in the CEO's voice
- Prepare agendas, briefing materials, and relevant context so the CEO is ready for each meeting
- Capture decisions and action items, coordinate follow-ups, and drive commitments through completion
- Serve as a liaison among the CEO, company leaders, employees, partners, and other external stakeholders
- Build practical systems for delegation, inbox management, meeting preparation, task tracking, and follow-through
- Anticipate competing priorities and address scheduling or communication issues before they disrupt the CEO's work
- Maintain an accurate view of commitments and deadlines across the group
- Coordinate meetings, events, and business travel when required
- Handle sensitive business, personnel, and executive information with discretion
- Continuously identify ways to reduce the CEO's administrative load and improve executive-office effectiveness
Additional Information
Location: Dublin, Ohio
Predominantly onsite, with occasional remote flexibility for individual circumstances Permanent position No regular travel required Reports directly to the CEONo direct reports Relocation assistance is not available
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Level
Senior L5
Location
Dublin, OH
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Executive Search Services
Posted
3 days ago