Human Resources Assistant The HR Assistant supports the Human Resources department by providing day-to-day coordination and administrative support across hiring, onboarding, employee check-ins, engagement activities, and HR documentation. This role helps ensure a positive candidate and employee experience by supporting scheduling, communication, meeting documentation, and organized recordkeeping. The HR Assistant is trusted with confidential information and contributes to a professional, timely, and welcoming HR function for the VPI team.
Key Responsibilities:- Recruiting, Onboarding, and Offboarding SupportAssist with job postings, applicant tracking, and candidate communication
- Schedule and coordinate phone calls, interviews, and onboarding activities
- Support pre employment steps and track completion of required items
- Coordinate onboarding and offboarding logistics, including checklists, documentation, and follow upMaintain organized recruiting, onboarding, and offboarding files
- Employee Check Ins, Meetings, and Follow UpSchedule employee check ins (30, 60, 90 day and other follow ups as assigned) and HR meetings
- Prepare check in materials and attend meetings as needed to document notes
- Type, organize, and store meeting notes and check in documentation
- Track action items and follow up items from meetings and check ins and support next steps
- Respond to follow up calls and requests and route items appropriately
- Employee Engagement, Events, and Culture SupportAssist with employee engagement activities, recognition, and team building efforts
- Support planning, logistics, and communication for company events and HR initiatives
- Contribute ideas and support efforts to improve employee morale and workplace culture
- Scheduling, Records, and Administrative Support
- Manage HR calendars and scheduling for interviews, meetings, check ins, and employee conversations
- Maintain organized HR and employee files while ensuring confidentiality
- Support improvements to HR documentation, templates, tracking tools, and filing systems
- Other Duties as Assigned
- Provide additional HR support as needed based on department and business needs
Qualifications:- RequiredHigh school diploma or equivalent 1 year of experience in an administrative, HR, recruiting coordination, or customer support role
- Strong communication skills with the ability to write clear and professional notes and follow up messages
- Strong organizational skills with attention to detail and follow through
- Ability to maintain confidentiality and handle sensitive information appropriately
- Proficient with Google Workspace (Docs, Sheets, Calendar)
Preferred
Experience supporting recruiting coordination, onboarding, or employee engagement activities
Familiarity with HRIS systems (BambooHR preferred)
Physical Requirements:- Ability to sit or stand for extended periods of time
- Ability to lift and carry up to 25 pounds as needed for event supplies or office materials
- Ability to use a computer for extended periods of time
Benefits:
COMPANY-PAID health, dental, and vision insurance 401(k) plan with employer matchRTD EcoPass for public transportation Opportunities for professional growth and development
Equal Opportunity Employer:
VPI Compounding Pharmacy is an Equal Employment Opportunity (EEO) employer. We are committed to providing equal opportunities for all qualified individuals seeking employment with VPI, regardless of race, color, creed, religion, sex, sexual preference, national origin, age, marital status, veteran status, or any non-job-related handicap. This policy extends to all areas of employment, including recruitment, job assignment, promotion, and other terms of employment.
