Clerical Support For School Administrative OfficeUnder moderate supervision provide routine clerical support for the efficient operation of the school administrative office and professional staff. Maintain current and accurate confidential student records. Work closely with District PEIMS Coordinator to ensure coding and maintenance of student records are accurate and updated in real time.
Qualifications
Education/Certification: High school diploma or GEDKnowledge of school record keeping
Special Knowledge/Skills: Knowledge of general office procedures Proficient keyboarding and file maintenance skillsAbility to use software to develop spreadsheets and databases, and word processing Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice with some direction Effective organizational, communication, and interpersonal skillsAbility to multi task and maintain a positive and collaborative attitude.
Experience: Prior experience preferred
Major Responsibilities and Duties Records, Reports, and Correspondence Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures. Provide general clerical support including word processing, data entry, filing, and file maintenance. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records. Process changes and adjustments to student schedules. Maintain complete and accurate student records including test scores and final grades on permanent records. Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones:- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Supervisory Responsibilities
- NoneMental Demands/Physical Demands/Environmental Factors
- Tools/Equipment Used: Standard office equipment including personal computer and peripherals
- Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
- Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
- Lifting: Occasional light lifting and carrying (less than 15 pounds)
- Environment: May work prolonged or irregular hours
- Mental Demands: Work with frequent interruptions; maintain emotional control under stress
