Office Manager

What you’ll do: Manage day-to-day office operations, files, calendars, and administrative follow-upHandle bookkeeping tasks, including accounts payable and receivable, expense entry, and reconciliation supportPrepare customer invoices, track payments, and follow up on outstanding balancesSet up and maintain job-costing records, tracking labor, materials, subcontractors, and change orders by projectKeep job files complete, organized, and up to dateCoordinate with customers, crews, vendors, adjusters, and insurance contactsPrepare and submit estimates, supplements, invoices, and supporting documentsUse Xactimate for estimates and insurance restoration documentation, or learn it quickly if you have related experienceTrack project status, deadlines, approvals, and missing paperworkHelp improve office procedures so information is easy to find and work does not fall through the cracksReceive and document payments with accuracy What we’re looking for Experience in office management, bookkeeping, billing, or construction administrationStrong organization and follow-through across multiple active jobsHigh attention to detail with numbers, documents, and deadlinesComfortable communicating professionally with customers, vendors, and insurance representativesProficiency with spreadsheets and accounting or job-management softwareXactimate experience preferredAbility to work independently, prioritize, and raise issues earlyDiscretion when handling financial and customer informationAI efficient for streamlining processes with softwareHow to apply Please send your résumé and a short note describing your experience with bookkeeping, billing, job costing, construction or insurance work, and Xactimate. Include your availability and compensation expectations.

Job type: [Full Time]

Location: [Omaha]

Pay: [Min 55,000 depends on experience ]