Join to apply for the Fiscal Administrative Support Analyst role at California Department of Health Care Services
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Join to apply for the Fiscal Administrative Support Analyst role at California Department of Health Care Services
California Department of Health Care Services provided pay range This range is provided by California Department of Health Care Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range Job Description And Duties
Why Join DHCS?
The Department of Health Care Services (DHCS) is the backbone of California’s health care safety net. Our success is made possible by the hard work of more than 4,800 DHCS team members and through collaboration with the federal government and other state agencies, counties, and partners for the care of low-income families, children, pregnant women, older adults, and persons with disabilities. This is an exciting opportunity to join our diverse team in the following role. If you are interested in joining our team, apply today!
About this Role:
The role of the Fiscal Administrative Support Analyst is to act as a key coordinator between the CFO and other departmental programs to manage correspondence, special projects and meeting schedules effectively and ensure accuracy, professionalism, and adherence to departmental policies in all communications. Evaluate all materials submitted to the CFO for policy consistency, completeness, clarity, and proper format. Maintain high standards for grammar and content quality. The analyst will organize and coordinate Fiscal meetings, including developing agendas, documenting minutes and distributing action items to ensure follow-through and accountability. Independently determine appropriate program/manager assignments for inquiries and/or issues, maintain tracking systems for assignments and deadlines and follow up to ensure timely completion. The analyst will manage the CFO’s calendar by scheduling appointments and meetings, preparing briefing packets and ensuring logistical arrangements such as travel and accommodations comply with departmental policy. Draft and review correspondence in response to inquiries from public and government representatives at all levels.
Have questions and/or need assistance? Contact Recruit@dhcs.ca.gov, we are here to help walk you through the state hiring process!
You will find additional information about the job in the Duty Statement.
Working Conditions:
The incumbent will work in a professional office setting stationed at DHCS’s headquarters in what is known as the East End Complex (EEC).
Please see the Telework Information section below for telework details.
Minimum Requirements: You will find the Minimum Requirements in the Class Specification.
STAFF SERVICES ANALYST
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details: Job Code #:
JC-486675
Position #(s):
808-401-5157-704
Working Title: Fiscal Administrative Support Analyst
Classification:
STAFF SERVICES ANALYST
$3,861.00 - $4,839.00 A
$4,181.00 - $5,233.00 B
$5,014.00 - $6,276.00 C
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location: Sacramento County
Telework:
Hybrid
Job Type: Permanent, Full Time
Department Information
DHCS is California’s health care safety net, helping millions of low-income and disabled Californians each and every day.
DHCS’ purpose is to provide equitable access to quality health care leading to a healthy California for all
DHCS is a dynamic organization with ambitious goals and talented, committed employees. We work hard every day to fulfill our vital responsibility to support the delivery of quality health care to Californians. DHCS is committed to addressing disparities within our organization and in our communities through efforts toward greater diversity, equity, and inclusion. This is accomplished, in part, by a commitment toward employing a diverse workforce that reflects the many communities we serve, and by promoting and enforcing equal employment opportunity.
Take a look at some of DHCS' recent projects and happenings that our Department has accomplished in the DHCS Newsroom.
Special Requirements: Simple Application Steps
If you are interested in this position, complete the following simple steps:
Review the education and experience minimum qualifications (MQ’s) of the Staff Services Analyst. See the Minimum Requirements section above.
Complete the statement of qualifications and the state application by clicking “Apply Now” above. See below for detailed application instructions.
Submit your application package with all required documents, which include the statement of qualifications - see the "Required Application Package Documents" section below.
Once you have applied, take the Staff Services Analyst Examination.
Statement Of Qualifications Requirement Section
Applicants are required to submit a Statement of Qualifications (SOQ) along with their STD 678 Application. The SOQ must be typed, numbered, no more than two pages in length, Arial font size 12, with 1” margins, and single-spaced. Please include your first and last name at the top right corner of the page.
A resume and/or cover letter DOES NOT take the place of the SOQ. Applications received without an SOQ, or SOQs that do not include complete responses, may not receive further consideration.
Please respond to the following questions in your SOQ. Your answers should clearly demonstrate your experience and abilities related to this position:
Provide an example of how you have managed correspondence and communication with high-level executives and external stakeholders. What strategies did you use to ensure clarity, professionalism, and timely responses?
Explain your experience coordinating meetings, managing calendars, and handling travel arrangements for senior leadership. How do you prioritize and organize multiple tasks to ensure smooth operations?
Candidates who do not complete and submit an SOQ may not be considered for this position.
Application Instructions:
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/11/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply:
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Health Care Services
Mailing
Attn: Attention: Certification Technician JC 486675
M.S. 1300
P.O. Box 997411
Sacramento, CA 95899-7411
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Health Care Services
Drop-Off
Attention: Certification Section JC 486675
1501 Capitol Avenue, Suite 71.1501
Sacramento, CA 95814
Monday – Friday (excluding holidays)
08:00 AM - 04:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
Statement of Qualifications - Refer to the Statement of Qualifications Requirement Section for instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Ability to research, analyze, and interpret complex and sensitive fiscal data and program information to provide sound recommendations and solutions.
Skilled in composing clear, professional correspondence and presenting information logically and concisely to leadership and external stakeholders.
Ability to manage multiple priorities, coordinate meetings, track assignments, and maintain detailed records to support efficient fiscal operations.
Capacity to handle sensitive and confidential information with the utmost discretion and professionalism.
Competence in managing executive calendars, scheduling appointments, preparing meeting materials, and arranging travel logistics in compliance with policy.
Benefits:
DHCS is dedicated to creating an innovative workplace for its team members that is inclusive, diverse, and interactive! Here are a few of the ways we stay engaged with our team:
Continuous and ongoing training
Diversity, Equity, and Inclusion program activities
Employee Assistance Program (EAP)
Additionally, as a team member of the State of California, you may be eligible for many benefits, such as:
Medical, including health, dental, and vision insurance.
Paid Holidays and vacation/leave
Defined retirement program
Savings Plus Program (401(k), 457)
Medical/Dependent Care Reimbursement Accounts
Full benefits information can be found on CalHR's California State Civil Service Employee Benefits Summary.
DHCS 2023-2027 Strategic Plan provides more information about our commitment to serving Californians and organizational excellence.
We need your help! Please let us know how you heard about our position by taking this brief optional survey: SurveyMonkey link. This survey is not required to be considered for this position.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact: Michael Eakins
(916) 345-7904
Michael.Eakins@dhcs.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: EEO Officer
(916) 440-7370
civilrights@dhcs.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Telework Information
This position may be eligible for telework up to three days per week and is required to report in-person and site-based a minimum of two days per week. The amount of telework is at the discretion of the Department and is subject to change consistent with DHCS’ Telework Program and Government Code sections 14200 – 14203. Telework is available to California residents, and proof of residency may be required.
All commute expenses to the reporting location will be the responsibility of the selected candidate.
The DHCS office location for this position is: 1501 Capitol Ave. Sacramento, CA 95814
Additional Information:
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.
Paper applications must include a signature. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.
Applicants must state their basis of eligibility (List Eligibility, Lateral Transfer, Reinstatement, T&D, or Surplus/SROA), and the Job Control (JC) number and/or position number in the “Examination(s) or Job Title(s), For Which You Are Applying” section on the STD. 678. Surplus/SROA candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth, etc.) as well as any information regarding your LEAP eligibility and/or exam scores from your documents prior to submission.
If applying electronically, please note that CalCareers no longer allows applicants to withdraw their applications. If you need assistance to withdraw your application, please contact the Recruitment Section at Recruit@dhcs.ca.gov For all other questions regarding your CalCareer account, please contact CalHR’s CalCareers Unit at (866) 844-8671 or CalCareer@calhr.ca.gov
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Seniority level Seniority level Entry level
Employment type Employment type Full-time
Job function Job function Administrative
Industries Government Administration
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