Business Office Manager

Overview: Villas of Holly Brook and Reflections Memory Care is a leading operator of assisted living, and memory care communities in 25 locations in Illinois, Indiana, and Florida. We are the residence of choice for more than 1,400 seniors, and the workplace of choice for more than 1,000 employees. We create vibrant communities where older adults can thrive and participate, know that their contributions are valued, and enjoy access to opportunities and support that help them continue making a difference in our world.

Responsibilities: Assemble and maintain resident and employee files according to company standards and state regulations. Make bank deposits in a timely fashion. Provide assistance to home office to ensure that the monthly accounting close are accomplished in an accurate, complete and in a timely. Maintain inventory and order office supplies. Is knowledgeable of the programming of telephone system, computers, thermostat controls, alarm system, fire alarm, and nurse call system. Maintain community roster of clients in compliance with state regulations. Maintain current listing of employee phone numbers. Maintain current listing of critical service providers in the event of an emergency. Ensure all employees have crin1inal record clearance and on file. Ensure that all documents used in the day-to-day operations are the correct version, and presents a positive image of the Community. Ensure that there are adequate brochures and move-in packets ready for tours and admissions. Maintain records of employee in-services.