Advancement Operations and Parent Association Manager

Advancement Operations And Parent Association Manager Salary Range $36.00 - $44.00 Hourly Position Type Full Time Staff Job Shift Day Education Level Bachelor's Degree Category Education The Advancement Operations and Parent Association Manager serves as a key member of the Advancement team, supporting fundraising, community engagement, volunteer management, and special events. This position acts as the primary liaison to the Parent Association, helping cultivate meaningful family engagement while coordinating events that strengthen the school community and advance philanthropic goals. The ideal candidate is highly organized, relationship-oriented, detail-driven, and enjoys managing multiple projects in a collaborative environment. We are looking for the individual to start as soon as possible. Parent Association Liaison Serve as the primary staff liaison to the Parent Association Co-Presidents. Attend Parent Association meetings and prepare agendas, minutes, and follow-up communications. Coordinate the annual Parent Association calendar. Manage volunteer recruitment and assignments, including maintaining volunteer databases, scheduling committee meetings and developing volunteer communications Foster strong relationships between parents, faculty, and the Director of Institutional Advancement. Assist with orientation of new parent volunteers. Support committee chairs throughout the year. Ensure effective communication between the Parent Association and school administration, including ensuring relevant website updates for PA events. Event Planning & Management Lead or support planning and execution of school-wide events, including: Annual Gala, Relatives & Special Friends Day, Donor Receptions, Parent Socials, New Family Welcome Events, and Community Engagement Programs. Develop event timelines, calendars, project plans and event communications, including coordinating social media content, producing event programs and signage Coordinate catering, rentals, décor and logistics. Prepare event budgets and track expenses. Manage invitations and RSVP processes. Coordinate volunteer staffing. Oversee event registration. Conduct post-event evaluations. Development Operations and Administrative Prepare acknowledgement letters. Maintain files and records, including donor records within the CRM.Manage vendor relationships, inventory and sales for Gaynor Gear, in addition to managing contracts and invoices. Process gifts and pledges. Generate donor reports. Assist with prospect research. Prepare new parent profiles. Prepare reports and assist with department projects as assigned. Additional DutiesAttend full faculty and staff meetings Willing to commit to anti-bias and anti-racism work and to promoting inclusion, belonging and equity through their work in the classroom and school community. Ensure a commitment to the school's DEI mission and goals by participating in continuous professional development for learning differences, anti-racism and anti-bias of all kinds. Be an active member of the Gaynor community Other duties and responsibilities as deemed appropriate

Experience in an independent school or mission-driven nonprofit setting is preferred. Exceptional communication and interpersonal skills with the ability to build trust and rapport across diverse communities, including internal leadership and staff, families and outside professionals High proficiency with Microsoft Office and Google Workspace Exceptional customer service and database system configuration skills (Veracross experience preferred) Highly organized and resourceful with sound judgment and a results-oriented mindset. A strong commitment to diversity, equity, and inclusion and a passion for the mission of Stephen Gaynor School. A commitment to creating and maintaining an inclusive and diverse community. Detailed-oriented with strong time management skills Ability to work independently Self-motivated, flexible, and able to work as part of a team Organized with the ability to multitask Must be thoughtful in approach to speaking to children with special needs Must be able to maintain confidentiality