Executive Assistant (Boulder)

ROLE OVERVIEW: We are seeking an experienced Executive Assistant / Personal Assistant to provide dedicated, high-level support to a senior leader of the firm. This is a high-trust role working at the center of a busy executive's professional and personal schedule. The role centers on calendar, time, and travel management — keeping a demanding day running smoothly, anticipating needs before they arise, and handling business and personal logistics with discretion and sound judgment. This is a full-time, in-office role based in our Boulder office, five days per week. The role works East Coast hours to stay aligned with our New York office, investors, and counterparties.

RESPONSIBILITIES: Own and actively manage a complex, fast-moving calendar — scheduling, prioritizing, and resolving conflicts across internal meetings, investor and counterparty calls, travel, and personal commitments Manage rolling call lists throughout the day — placing and connecting calls, tracking who has been reached, and keeping an up-to-date record of follow-ups and callbacks Coordinate meetings and events end to end, including invitations, dial-ins and video links, conference rooms, catering, and preparation of agendas and briefing materials Manage all travel scheduling — researching and booking domestic and international flights, hotels, and ground transportation in line with preferences and firm policy Build and maintain detailed, up-to-date itineraries covering meetings, contacts, confirmations, and logistics, and rebook quickly when plans change Prepare, reconcile, and submit expense reports accurately and on time, tracking receipts and ensuring compliance with firm policies Run business and personal errands as needed, including pickups, deliveries, appointments, and household or personal administrative tasks Serve as a first point of contact for the executive, screening calls and correspondence, managing the inbox, and representing the office professionally with investors, partners, and colleagues Handle sensitive and confidential information with the utmost discretion and in line with firm compliance policies Collaborate with the broader Clear Haven team across New York and Boulder to coordinate schedules, priorities, and firm events, and support special projects as neededQUALIFICATIONSBachelor's degree preferred; equivalent professional experience will be considered3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive; experience in financial services, asset management, or a professional services firm a plus Expert calendar, time, and travel management skills, with a demonstrated ability to juggle shifting priorities and keep a senior leader on schedule Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams; experience with expense management platforms a plus Strong written and verbal communication skills with exceptional attention to detail Proven discretion and sound judgment in handling confidential business and personal matters Ability to work East Coast hours on a consistent basis Proactive, resourceful, and calm under pressure, with a service-oriented, can-do attitude Valid driver's license and reliable transportation for errandsCOMPENSATION & BENEFITSExpected annual base compensation: $75,000 – $95,00020 days PTO per year in addition to paid holidays Employer-sponsored Medical / Dental / Vision Matching 401(k) Monthly commuter and wellness stipends