Job Title:
Administrative Assistant Inspection/ServiceS.A. Comunale is seeking an Administrative Assistant - Inspection/Service. This role will provide administrative support to the Maryland Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.
Essential Duties & Responsibilities:
Include the following. Other duties may be assigned.
Take incoming service/inspections calls and distribute to Service/Inspections Coordinator/Manager.
Responsible for billings and accruals for Inspections and Service.
Verification of incoming billing, i.e.; time and material sheets checked for accuracy in dates, materials and time(s) posted against accurate project.
Assist in the distribution of inspections and service work to subcontractors.
Assist in AHJ reporting, as required.
Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
Assist Inspections/Service Coordinator with scheduling manpower for the inspectors, inspector trainees and Service personnel.
Attend bi-weekly inspection/service meetings and take notes.
Run errands as needed.
Assist Inspections/Service Coordinator with the maintenance of licensing and certifications for assigned personnel for the Inspections/Service Department.
Assist Service Manager in any issues or corrections needed by the Corporate Branch for the Service/Inspections Department.
Assist with customer requests for Service/Inspections Department.
Update daily/weekly/monthly task calendar for Inspections/Service Department.
Submit and code Credit card receipts and statements for the Service/Inspections Department.
Assist in processing of contracts/subcontracts and new fire alarm/extinguishers/monitoring contracts for the Inspections/Service Department.
Future integration of fire alarm and fire extinguishers to require reporting/orders, etc.
Review daily Service/Inspection accounts and assist Inspections/Service Coordinator with account updates as needed, i.e.; Address/Payment/Credit Information, etc.
Qualifications:
High School Diploma or GED is required.3+ years of administrative experience is a plus.
Knowledge of general office machines and telephone systems is required.
Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
Equal Opportunity Employer:
As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure, we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.
Affirmative Action:
PolicyPlease review our Affirmative Action Policy. Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.
