Accounts Payable Specialist

Accounts Payable Specialist The Accounts Payable Specialist is responsible for performing a variety of accounts payable and administrative duties as assigned; including, but not limited to invoice processing, three-way matching, vendor payment processing, AP aging and account reconciliations, and 1099 compliance. Essential job duties and responsibilities: Invoice Processing: Receive, review, and process vendor invoices for accuracy, proper approval, and coding to the correct GL accounts PaymentProcessing: Prepare and execute vendor payments via check, ACH, or wire, ensuring payments are made accurately and on schedule VendorManagement: Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account statement reconciliations Three-WayMatching: Match invoices to purchase orders and receiving documents to verify accuracy prior to payment ExpenseCoding: Ensure expenses are coded to the appropriate cost centers, departments, or GL accounts in accordance with company policyAP Aging and Reconciliation: Maintain the AP aging report and reconcile vendor statements and the AP subledger to the general ledger DataEntry: Enter invoices and payment information accurately into the accounting/ERP system Month-EndSupport: Assist with month-end close by ensuring all invoices are processed, and accruals are identified for unpaid expenses. Documentation and Filing: Maintain organized records of invoices, payments, and supporting documentation for audit purposes1099 Compliance: Track vendor information and ensure proper documentation (W-9s) is on file for 1099 reporting purposes Process Support: Support ongoing AP process improvements and assist with backlog resolution or system transitions as needed Knowledge, skills and experience required (unless otherwise noted):Associate's degree in accounting, business, or finance and 3-5 years' minimum AP and general accounting experience required. Bachelor's degree and vehicle dealership experience preferred. Strong written and verbal communication skills Excellent organizational and time-management abilities Attention to detail and accuracy in documentation Ability to multitask and prioritize in a busy service environment Basic knowledge of automotive or commercial vehicle repair terminology preferred Proficiency with dealership management systems and basic computer applications