Executive Assistant
Location: New York, NY (Midtown)
Schedule: Onsite
Compensation:
$120,000–$130,000 base + bonus | Expected total compensation of approximately $150,000–$160,000 Additional Compensation: Overtime eligible
Experience: 2–5 years
About the Opportunity:
A leading global financial services firm is seeking a highly organized, proactive Executive Assistant to support two senior leaders within its Engineering organization. This is an excellent opportunity for an early-career professional who thrives in a fast-paced, high-performance environment and is looking to build a long-term career supporting senior leadership. The role will primarily focus on complex calendar management and day-to-day executive support, while also providing exposure to broader team initiatives, communications, meetings, and operational projects. The ideal candidate is exceptionally organized, detail-oriented, polished, and comfortable managing a high volume of competing priorities. You do not necessarily need to be an Executive Assistant today — candidates coming from high-volume coordination, administrative, business support, or similar roles will also be considered if they have demonstrated strong judgment, organization, and the ability to operate effectively in a demanding environment.
What You'll Do:
Provide dedicated administrative support to two senior leaders, helping them manage demanding schedules and competing priorities.
Own complex and frequently changing calendars, including scheduling, prioritization, meeting coordination, and conflict resolution.
Coordinate meetings across multiple teams and senior stakeholders while anticipating scheduling challenges and proactively identifying solutions.
Ensure leaders are prepared for meetings by organizing relevant materials, agendas, and logistical details.
Track follow-ups, action items, and key deliverables to ensure important priorities continue moving forward.
Coordinate travel and related logistics as needed.
Assist with leadership meetings, team events, offsites, and other organizational initiatives.
Support internal communications, presentations, team updates, and other business materials.
Help maintain efficient processes and workflows across the broader team.
Handle sensitive and confidential information with discretion and professionalism.
Anticipate needs, identify potential issues before they arise, and consistently follow through on commitments.
What We're Looking For:
Bachelor's degree required.
Approximately 2–5 years of professional experience in executive support, administrative support, coordination, business operations, or another highly organized and fast-paced role.
Strong academic
