Executive Assistant

Executive Assistant San Francisco, CAFounded in 1993 by Stuart Shiff, DivcoWest, a DivCore Capital company, is a vertically integrated, real estate investment firm headquartered in San Francisco, with offices in Cambridge, Los Angeles, Menlo Park, Washington DC, Austin, and New York City. Known for long-standing relationships and experience across the risk-spectrum in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach to commercial real estate. DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance health and well-being. Since inception, DivcoWest and its predecessor have acquired approximately 66.2 million square feet of commercial space - primarily throughout the United States. DivcoWest's real estate portfolio currently includes existing and development properties in the office, R&D, lab, industrial, digital, retail, and multifamily spaces. We are seeking a proactive and detail-oriented Executive Assistant to join our Administration team. This role will provide support to our Chief Operating Officer and Managing Director of Investments & Capital Markets, while also serving as essential coverage across our team of Administrative Assistants, Group Coordinators, and Executive Assistants during absences, peak workloads, and special projects. The ideal candidate is adaptable, organized, and comfortable balancing a steady, high-priority partnership with their executives alongside the flexibility needed to step into different support environments with minimal ramp-up time. This role requires 5 days in office at our San Francisco, CA location. This position is not eligible for immigration support or sponsorship now or in the future. COO SupportManage the COO's calendar, proactively resolving scheduling conflicts and prioritizing time based on business needsCoordinate domestic travel arrangements, including itineraries, accommodations, and expense reportingPrepare, format, and proofread correspondence, presentations, board materials, and internal communications on behalf of the COOCoordinate meetings and events led by the COO, including agendas, materials, room bookings, catering, and virtual meeting setup Serve as a trusted point of contact for internal and external stakeholders engaging with the COO, exercising sound judgment and discretion with confidential and sensitive information Process expense reports and invoices in a timely and accurate manner Managing Director SupportManage calendar, proactively resolving scheduling conflicts and prioritizing time based on business needsCoordinate complex domestic and international travel arrangements, including itineraries, accommodations, and expense reportingPrepare, format, and proofread correspondence, presentations, board materials, and internal communications on behalf of the Managing Director Coordinate meetings and events led by the Managing Director, including agendas, materials, room bookings, catering, and virtual meeting setup Process expense reports and invoices in a timely and accurate manner Administration Team Coverage Provide flexible, on-demand coverage for other Administrative Assistants and Executive Assistants during vacations, leaves of absence, and periods of high volume Quickly learn and adapt to the specific preferences, tools, and workflows of each executive or team supported Maintain organized filing systems, both physical and digital, in accordance with company standards Identify opportunities to improve administrative processes and share best practices across the Administration team

Remain in a stationary position for 75% of the time working on a computer and attending virtual meetings. Occasionally move about the office to access file cabinets, office technology, and attend meetings, etc. Compensation$110,000-$120,000 Annual bonus opportunity Full benefits 401k match Flexible vacation policy Weekly lunch stipend