Accounts Payable Accounts Receivable ClerkOcean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Accounts Payable Accounts Receivable Clerk located in Miami, FL.The successful candidate will have a solid background in program analysis, data evaluation, and operational support to enhance performance and drive informed decision-making. The Accounts Payable Accounts Receivable Clerk will perform a wide range of administrative, office and professional support activities.
Position Responsibilities:- Provides oversight and administrative support in the planning, execution, analysis, and tracking of resources.
- Develop plans including budgets allocations and schedules to meet various operational project requirements for the assigned portion of a program.
- Conducts in-depth analysis of a wide variety of sources, studies and/or audits as established/planned in the program requirements.
- Participates in establishing and defining program plan requirements.
- Coordinates interdepartmental development of program plans and interfaces with other sections and offices
- Evaluates, monitors, and reports performance against plans to ensure guidelines meet appropriate procedures and policies.
- Provide logistical support for conference planning and outreach.
- Provide comprehensive administrative support, including scheduling meetings, managing office activities, coordinating travel, and handling logistics.
- Answer, screen, and route phone calls; receive and direct visitors and clients.
- Draft, prepare, and edit correspondence, reports, memos, emails, and other documents.
- Maintain and audit both hard copy and electronic filing systems, scan documents into digital case files.
- Perform data entry and ensure accuracy and consistency across all databases and reports.
- Conduct research and develop spreadsheets, tracking systems, and presentations for management use.
- Provide investigative follow-up and support using designated tools.
- Support financial tracking activities and assist in budget planning and resource allocation.
- Provide technical and administrative guidance to staff members.
- Conduct data analysis, prepare reports, and make recommendations to enhance the effectiveness and efficiency of programs.
- Review and verify reports for accuracy; reconcile inconsistencies in tracking systems and files.
- Perform other related administrative duties as assigned
- Managing, coordinating, and controlling Diversion Control Fee Account (DCFA) funded accountable and non-accountable property and/or equipment for the Diversion Control Program (DCP) inventory management program.
- Developing, conducting, and implementing organizational procedures required to maintain a comprehensive equipment control program.
- Researching and implementing new and improved methods and procedures for addressing areas of acquisition, storage, inventory, issuance, repair, and placement of supplies.
- Coordinate property acquisition, storage, inventory, issuance, repair, and final disposition.
- Maintain accurate property records, including serialized items, property books, and hand receipts, utilizing specialized software and databases.
- Ensure all property management issues are resolved prior to closeout actions.
- Plan and oversee property management activities for assigned contractors.
- Identifying and analyzing issues, gathering information, and developing recommendations to improve, enhance or advance the effectiveness and efficiency of operations in support of the DCP initiatives.
Position Requirements:
Minimum of a bachelor's degree or equivalent.
Must have 4 years of relevant experience.
Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.
Skills:
Experience with Microsoft Teams and SharePoint management and computer software programs. Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).Possess knowledge of applying analytic methodologies and principles to address program needs.
Security Requirements:- Security Clearance Level: Public Trust
- Background Check
- Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
- Must be a US Citizen with the ability to obtain a US Government security clearance.
- Successful Pass of Ocean Bay, LLC. Background Investigation Drug Screening and Credit Check.
- Position Location: Miami, Florida.
- Anticipated Salary Range: $60,000 - $65,000
