Logistics Coordinator

Position Summary: The Logistics Coordinator is responsible for ensuring the efficient management of inbound and outbound shipments, collaborating closely with carriers and customers to resolve scheduling issues, assisting Logistics Supervisor/Manager with inventory, supply and back up duties and ensure accurate dock scheduling. This is a first-shift position with working hours of 8:00 a.m. to 4:00 p.m. Monday through Friday.

Principal Duties & Responsibilities: Responsible for maintaining compliance with the Huber Sustainability Management Standard requirements, within their sphere of influence. This may or may not include compliance with any air permits, waste water permits, storm water permits, or other rules as presented to the employee as requirements. Provide courteous service while waiting on drivers, vendors and other visitors both in person and on the phone. Coordinate all outbound shipments and make/record loading appointments for the site. Process trucks to be loaded (consisting of but not limited to: confirming correct pickup number, routing truck to be loaded, correct Oracle ERP entries via hand held scanner or computer screens, printing and processing of BOL). Ensure that correct carrier information is entered into system. Inspect trailers before loading and loads per the specified order provided and appropriate load pattern. Ensure that all instructions are followed on production work orders such as: COA's are faxed or given out as required, BOL's are faxed to customers as needed, correct seals per type of load are used and recorded, etc. Responsible for maintaining BOLs and rotation and proper filing for a 2-year period by month per regulations. Prepare other reports as requested such as late shipment report, open order, tons shipped, etc. Support Logistics Manager in their duties as needed and fill in to cover absence. This could include working longer hours and other shifts. Responsible for all ship confirms for bulk and rail as well as arranging rail movements. Label hazardous loads per IATA, IMDG, and DOT requirements and fills out and completes HAZ docs. Sends as needed to other parties. Verifies Hazmat documentation is prepared and packaged in accordance of DOT regulations for all Hazmat shipments Ensure all outgoing loads have been properly labeled, placarded, and marked by Utility Ops as required by customer, including any needed Hazardous markings prior to shipment and inform Production Lead of any issues. Responsible for the full receiving, Oracle transfers, Sharepoint tracking, local trucking correspondence pertaining to barge arrivals, unloading, and hauling. Receive inbound material into the plant including but not limited to: inspection, verification of product and packing list for accuracy, reporting of damage or shortage, notification of proper area or employee of arrival, storage of material in proper designated areas, and receiving into the Oracle ERP system if appropriate. Responsible for ensuring all receipt transactions are completed in oracle. Consult with Maintenance personnel and initiate action to correct any problems if any are found, such as inputting a work request. Notify Logistics Manager and Production Supervisor of any problems that may impact a customer ship date. Maintains all daily crude hauling transactions in Sharepoint and Oracle. Overseas dock scheduling and communicate with customer service as needed to manage appointments for the site Performs cycle counts according to schedule and advises Logistics Manager of issues. Assists production lead with various back up duties as requested by Plant Manager and Logistics Manager. Assist Mill Ops in loading bulk trailers as needed. Assist in all backup month end duties, including but not limited to, batch reconciliations, batch closing, new month batch opening, physical inventory duties. Follow ISO 9001 guidelines and supports the quality management system. Maintain and oversee good housekeeping practices. Employee must learn and observe all applicable company policies and safe practices and perform all duties assigned by supervisor. Specialized/Technical Knowledge or Required Skills Bachelor's degree in related field preferred; minimum of five years manufacturing related experience is required or equivalent combination of education and experience. High School Diploma or GED required. Must be able to handle multiple duties at once. Interacts with customers, shippers, truckers, management, and plant personnel all in the same time frame. Must have good computer skills. Prior experience with Oracle, handlheld scanners and Microsoft office preferred. Ability to communicate effectively. Must be able to operate a forklift and maintain forklift certification. Willing and able to work and act safelyIATA, IMDG, DOT certification. Ability to read, comprehend and follow safety policy manuals, Standard Operating Procedures (SOPs), Safety Data Sheets (SDSs), and various production schedules / reports. Must be able to perform basic mathematical calculations that include the following: multiplication, addition, and percentages – all of which can be accomplished with the use of a calculator if needed.

Physical Requirements: Work inside and outside in primarily warehouse areas of plant, and is often exposed to heat, cold, inclement weather, grease, oil, potential product / raw material spillage and dirty working conditions. Must follow and comply with OSHA regulations.