Administrator In The Workplace Services Based in Los Angeles, the Administrator in the Workplace Services function of Corporate Services is responsible for a key portfolio of essential services to Oaktree stakeholders. The Administrator will have a focus on employee engagement, visitor experience, and excellence in workplace services within Oaktree's new hybrid-working and agile-seating model. This professional will manage multiple projects from start to finish and must be a skilled communicator and collaborator who can partner effectively on various employee engagement and/or culture-bearing initiatives and opportunities.
Responsibilities include:- Assist with the day-to-day operation of corporate facilities, ensuring workspaces, meeting areas and common spaces are maintained to a high standard
- Set-up, configure and break-down conference rooms and event spaces for meetings, training sessions, and company events
- Coordinate with building management, vendors, and service providers to address maintenance requests, repairs, and facility-related issues
- Meet and escort vendors, contractors and service technicians as needed to support building operations and maintenance
- Conduct routine inspections of conference rooms, communal areas, and office spaces to ensure cleanliness, functionality, and readiness for employee use
- Work closely with building engineers to ensure service requests are completed promptly and meet user expectations
- Collaborate with the team to respond promptly to employee requests related to facilities, services, meeting room support, and office amenities
- Assist in maintaining budget for the Corporate Facilities account line; complete quarterly and annual analysis as required
- Review and process vendor invoices, ensuring all invoices are accurately coded, processed and paid for in a timely manner
- Make recommendations for new tactics to engage employees in the framework of Oaktree's workplace strategies
- Assist employees with installation and placement of small personal artwork, certificates, and diplomas
- Assist in the Los Angeles office visitor experience, including those of external guests and Oaktree employee intra-office visits
- Contribute to the operations of Our Communities Matter, Oaktree's employee charitable giving platform
- Assist with volunteer opportunities and outreach to Oaktree employee resource groups
- Contribute to the emergency preparedness function for the Los Angeles office
- Contribute to a broad level of employee communications and/or employee engagement efforts, with an ability to communicate effectively in writing and in person across the company
- This position requires 5 days on-site/in the office
Qualifications:- Minimum five years of experience in administration, facilities, hospitality/catering, or office management
- Demonstrated problem-solving skills and ability to escalate issues needing attention
- Demonstrated track record of skillful communication and effective business writing
- Strong proficiency in Excel skills
- Strong proficiency in PowerPoint skills, including charts and applying style guidelines
- Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks
- Personal Attributes:
- Outstanding initiative, integrity, professionalism, and motivation to succeed
- Excellent interpersonal and verbal skills
- Effective time-management and prioritization skills with the ability to switch between tasks as required
- Strong work ethic focused on continuous development, performance, accountability, and self-motivation
- Exceptional attention to detail
- Exceptional customer service skills and mindset
- Ability to lift to 30 pounds
Education: College degree preferred.
Base Salary:
$85,000- $105,000In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education. Equal Opportunity Employment Policy: Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources. For positions based in Los Angeles: For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.
