Job Overview:
We are seeking a dynamic and highly organized Office Administrator/ Bookkeeper to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating an efficient and welcoming environment. Your energy and attention to detail will help drive our office success and foster a positive workplace culture. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization.
Responsibilities:- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
- Maintain organized filing systems, including digital records via Google Workspace and Microsoft Office applications
- Perform data entry, proofread documents, and ensure accuracy in all clerical tasks such as copying, scanning, and filing
- Support calendar management and scheduling for team meetings, appointments, and events using calendar tools
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
- Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs
- Handle office supply inventory management and coordinate maintenance or repairs as needed
- Support administrative projects such as preparing reports, managing correspondence, and maintaining office procedures
Qualifications:- Proven administrative experience with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Experience with QuickBooks or other bookkeeping software is preferred
- Excellent phone etiquette with the ability to handle multi-line phone systems confidently
- Bilingual abilities are a plus to serve diverse client needs effectively
- Strong typing skills with high accuracy; familiarity with data entry and proofreading tasks
- Knowledge of clerical procedures such as filing, document management, and calendar coordination
- Exceptional time management skills with the ability to prioritize tasks efficiently
- Previous experience in customer service or reception roles such as dental or medical receptionist is advantageous
- Personal assistant or office support experience that demonstrates reliability and professionalism
Join us in creating an organized, friendly, and efficient office environment where your skills will make a meaningful impact!
