Do you want to work in a place with a strong “why,” with core values that aren’t just platitudes? Do you want to work in a company where you are not lost in the mix, but a valued contributor? Do you have passion and creativity that you want to share? At Glavé & Holmes Architecture, we know that employees are our greatest investment, which is why we have created a special place to work.
YOU:- Love to help others.
- Roll up your sleeves and tackle projects with eagerness.
- Are proactive and want to make things better.
WE:- Aren't afraid to make mistakes and learn from them.
- Care more about values and work ethic than your experience.
- Believe great architecture can elevate the human spirit.________________________________________________________________________________Position Overview The Executive Assistant plays a central role in supporting the firm’s leadership and ensuring the smooth day-to-day operation of the office. The ideal candidate is highly organized, proactive, detail-driven, and comfortable working in a fast-paced, creative environment where priorities shift and collaboration is essential.________________________________________________________________________________Key Responsibilities Executive Support
- Manage calendars, schedule meetings, and coordinate travel for firm principals and senior leadership.
- Assist with correspondence, presentations, reports, and meeting materials.
- Maintain confidentiality and handle sensitive information with discretion.
- Assist with expense report creation and credit card receipt management.
- Assist with preparing meeting minutes.
- Assist with preparing AIA Contract documents, working with the Project Managers. Office & Team Support
- Help maintain an organized, efficient office environment.
- Support onboarding of new staff.
- Assist with the coordination of internal meetings or events.
- Assist with maintaining digital and physical filing systems, including project archives.
- Track office supply inventories and oversee purchasing of office materials.
- Contribute to improving internal processes and workflows.________________________________________________________________________________Qualifications
- 3–5 years of experience in an administrative, project coordination, or executive support role; experience in the architecture, engineering, construction, or design field is a strong plus.
- Strong organizational and time-management skills with the ability to juggle multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite; familiarity with Adobe Creative Suite, Deltek Ajera, and AIA is beneficial.
- Ability to work independently, anticipate needs, and solve problems proactively.
- Professional demeanor, strong interpersonal skills, and a collaborative mindset.________________________________________________________________________________Preferred Attributes
- Interest in architecture, design, or the built environment.
- Comfort working with creative teams and adapting to evolving project needs.
- A sense of initiative and ownership over tasks and processes.
- Ability to maintain calm and clarity under pressure.________________________________________________________________________________Benefits
- Competitive salary and benefits package.
- Opportunities for professional development and growth within the firm.
- Collaborative, design-focused work environment.
- Exposure to a wide range of people and opportunities.
