Assistant Registrar

AA/EEO Statement: Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities. Veterans Statement Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, deneaultj@lanecc.edu, 541-463-3970 Lane Community College ensures that all documentation submitted to HR will remain confidential.

Posting Number: 260083

Job Title: Assistant Registrar

Location: Main Campus

Position Type: Management

Anticipated Start Date: November 1, 2026 or Upon Hire

Salary/Wage: Annual

Working Schedule: Full-time; Variable work hours based upon department needs; weekends, evenings and travel may be required. Generally Monday - Friday, 8:00 am - 5:00 pm.

FLSA: Exempt

Position Status: Permanent

Annual Schedule: 260 Day (12 Month)

Annual Schedule Details: Quicklink for Posting: https://jobs.lanecc.edu/postings/13660 Posting Text

Posting Date: 09/08/2026

Closing Date: 10/08/2026

Required Education: Bachelor's degree in Education, Educational Leadership, Psychology/Counseling, Teaching, Student Services, Business, or a closely related field from a regionally accredited institution.

Required Experience: Three (3) years of experience working with records, registration and college policy. Two (2) years of supervisory or management experience. Experience working with a Student Information System ( SIS, Banner, Jenzabar, Colleague, Peoplesoft etc...) Licensure or Certification Requirements

Conditions of Employment: Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred Qualifications: Preferred Education Master's degree in Education, Educational Leadership, Psychology/Counseling, Teaching, Student Services, Business, or a closely related field from a regionally accredited institution. Preferred Experience Experience working with and supporting state, federal, or compliance reporting processes, which may include enrollment reporting, census/45th day reporting, and/or National Student Clearinghouse reporting, with experience in data validation, error resolution, and ensuring compliance with reporting requirements. Experience with transcript evaluation, transfer credit articulation, graduation certification and/or degree audit processes. Demonstrated knowledge of Family Educational Rights and Privacy Act ( FERPA ) regulations and/or student records confidentiality requirements. Language Statement We welcome multilingual applicants who can support and welcome all students. Bilingual/Multicultural Statement: Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education. Equivalency Statement: We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address in the optional Supplemental Question how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the Lane mission of transforming lives through learning.

Position Purpose: The Assistant Registrar supports the Registrar by providing operational leadership for the college's student records, registration, degree and transcript evaluation, academic scheduling, and enrollment reporting functions. The position is responsible for ensuring the integrity, accuracy, security, and compliance of student academic records in accordance with institutional policies, accreditation standards, and federal and state regulations. The Assistant Registrar oversees the daily operations of the Records and Registration, Degree and Transcript Evaluation, and Academic Scheduling teams while ensuring accurate enrollment reporting, degree certification, transcript evaluation, and academic records maintenance. The position serves as a subject matter expert on student records administration, Banner Student Systems business processes, degree audit and transcript evaluation, academic scheduling, and regulatory reporting requirements, including the National Student Clearinghouse ( NSC ) and National Student Loan Data System ( NSLDS ). Working collaboratively across Enrollment Management and Services, Academic Affairs, Financial Aid, Institutional Research, and Information Technology, the Assistant Registrar promotes efficient, student-centered services while ensuring operational continuity, institutional compliance, and the accurate administration of the college's academic records.

Essential Functions: Operational Leadership and Student Records Administration Provide operational leadership for the Records and Registration, Degree and Transcript Evaluation, and Academic Scheduling teams to ensure accurate, timely, and compliant delivery of Registrar services. Supervise assigned staff responsible for student records, registration, degree and transcript evaluation, graduation certification, and academic scheduling. Coordinate daily operations, assign work priorities, and monitor service levels to ensure timely completion of operational responsibilities. Establish, maintain, and improve upon operational procedures that support efficient, accurate, and student-centered services. Monitor workflow, processing timelines, and quality standards while identifying opportunities to improve operational effectiveness. Serve as the primary escalation point for complex student records, registration, graduation, and scheduling issues. Provide guidance and training related to student records policies, operational procedures, and regulatory requirements. Compliance, Enrollment Reporting, and Records Integrity Ensure institutional compliance with federal, state, accreditation, and institutional requirements governing student academic records and enrollment reporting. Oversee institutional enrollment and completion reporting to the National Student Clearinghouse ( NSC ) and National Student Loan Data System ( NSLDS ). Ensure compliance with Family Educational Rights and Privacy Act ( FERPA ), Department of Education reporting requirements, Oregon administrative regulations, accreditation standards, and institutional policies. Maintain internal controls supporting the integrity, confidentiality, and security of official student academic records. Coordinate audit preparation and provide documentation supporting federal, state, accreditation, and internal compliance reviews. Monitor records retention, authorized disclosure, identity verification, and data governance practices. Collaborate with Financial Aid and Institutional Research to validate enrollment and completion data supporting institutional reporting. Degree Evaluation, Graduation Certification, and Academic Records Provide operational oversight for degree evaluation, graduation certification, transcript evaluation, and maintenance of official student academic records. Oversee transcript evaluation and transfer credit processing. Ensure timely and accurate degree audits, graduation certification, and posting of degrees and certificates. Monitor implementation of curriculum changes affecting degree requirements and academic records. Resolve complex transfer evaluation, graduation, and academic records issues. Ensure academic records accurately reflect student progress and program completion. Academic Scheduling and Student Information Systems Coordinate operational processes supporting academic and registration calendars, scheduling and student information system functionality. Oversee production and maintenance of the college academic calendar, registration calendar and important dates information. Ensure accurate implementation of academic calendars, room assignments, and course section maintenance. Serve as the operational subject matter expert for Banner Student business processes supporting registration, records, degree evaluation, and scheduling. Collaborate with Information Technology on Banner Student configuration, testing, implementation, and system enhancements. Participate in system upgrades, process improvements, and technology initiatives affecting Registrar operations. Coordinate planned system maintenance windows with Information Technology to minimize disruption to registration, records, and student services. Policy Interpretation and Process Improvement Support continuous improvement through policy interpretation, documentation, and operational enhancements. Interpret and apply institutional policies governing student records, registration, graduation, and academic scheduling. Develop, document, and maintain operational procedures. Analyze operational data and performance measures to improve efficiency and service delivery. Recommend improvements to workflows, technology, and business processes. Maintain current knowledge of federal regulations, American Association of Collegiate Registrars and Admissions Officers ( AACRAO ) best practices, and emerging trends in higher education records administration. Other Duties Serve on institutional committees and workgroups. Participate in professional development activities. Provide operational support to the Registrar as needed to ensure continuity of services. Ensure the implementation of the College's Affirmative Action and Equal Employment Opportunities concerning policies, goals, and timetables in assigned areas. Ensure staff development on diversity, inclusive climate, and respectful learning and working environment issues. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Perform other related duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Human Resources and the Center for Accessible Resources departments; support appropriate access for persons with disabilities in order to provide for the success of students and staff; mentor and role model cultural competency for persons with disabilities. Supervision Statement: The Assistant Registrar reports directly to the Associate Vice President ( AVP ) of Enrollment Management and Services/Registrar. The AVP provides overall strategic direction, establishes priorities, and evaluates incumbent performance.

Physical Demands/Working Environment: This position works indoors and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee is able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. This position may work with individuals who may be in crisis, have difficulty tracking, or in need of mental health support. Work may require transporting materials up to five (60) pounds. Work Safely.

Knowledge Skills and Abilities: Knowledge of: Principles, practices, and regulations governing student records administration, registration, degree and transcript evaluation, graduation certification, and academic scheduling in higher education. The Family Educational Rights and Privacy Act ( FERPA ), federal enrollment reporting requirements, National Student Clearinghouse ( NSC ), National Student Loan Data System ( NSLDS ), accreditation standards, records retention requirements, and applicable state and federal regulations. Student information systems, degree audit systems, academic scheduling systems, document management systems, and related enrollment technologies, including Banner Student business processes. Curriculum structures, academic policies, catalog requirements, and the relationship between academic records, financial aid, enrollment reporting, and student progression. Ability to: Interpret and apply complex laws, regulations, institutional policies, and academic procedures while exercising sound judgment and maintaining confidentiality. Plan, organize, prioritize, and coordinate multiple operational functions while ensuring accuracy, compliance, and timely completion of work. Supervise, coach, develop, and evaluate staff; establish performance expectations; foster accountability; and promote a collaborative, student-centered work environment. Understand and support Banner Student business processes, evaluate the operational impacts of system changes, participate in testing and implementation activities, and collaborate with Information Technology to maintain effective student records, registration, degree evaluation, and scheduling operations. Analyze data, identify process improvements, develop effective solutions, and implement changes that enhance efficiency, compliance, and service delivery. Collaborate effectively with faculty, administrators, Information Technology, Financial Aid, Institutional Research, Academic Affairs, and other college partners to resolve operational issues. Communicate effectively to diverse audiences, both orally and in writing, including explaining complex policies and technical information. Maintain accuracy and attention to detail while managing sensitive information in a dynamic, deadline-driven environment. Demonstrated commitment to equity, inclusion, customer service, and continuous improvement in support of student success and institutional effectiveness. Understand and carry out Lane Community College's commitment to student success, lifelong learning, and the needs of students, staff and the public. Understand and carry out Lane Community College's mission and strategic agendas including College Learning Outcomes, cultural competency, and diversity. Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes. Applicant Instructions: Applicant Instructions Lane uses a redacted application for screening Minimum Qualifications. Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. See our FAQs for more details. Resume / Curriculum Vitae (CV) may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - See instructions below. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional documents and letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Jill Deneault, deneaultj@lanecc, edu, 541-463-3196 How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm PST. Transcript Instructions: Transcripts are required In order to be considered for the position unofficial transcripts must be provided. Attach under "Optional Documents", fax, e-mail, deliver or mail to: Lane Community College Human Resources Posting#260083, Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: (541) 463-3970 E-mail: deneaultj@lanecc.edu Union Association: Managers Working Agreement