Office Coordinator Perform Properties is a Blackstone Real Estate portfolio company focused on high-performing retail and office properties with people-appeal - vibrant spaces where people actively choose to work, shop, and gather. With expertise in transactions, development, leasing, and management, we oversee approximately 30 million square feet of properties across the U.S. Our culture is built on our OneTeam foundation - a shared commitment to collaboration, innovation, and knowledge sharing across roles, teams, and time zones. Guided by this foundation, our OneTeam Core Values define how we show up every day: Act with Intention Make It Happen Raise the Bar Stay Curious Win as One Join a team where performance and partnership go hand in hand. The Office Coordinator will play a critical role in providing excellent service and ensuring the smooth operation of Perform Properties New York Office. This position requires a combination of exceptional interpersonal skills, organizational abilities, and a customer-focused mindset. The Office Coordinator serves as the primary point of contact for visitors, clients, and is responsible for delivering a positive experience while efficiently managing various office tasks.
Essential Job Functions:
Managing guest access using property management visitor portal, including sending and tracking guest invitations, providing instructions, and providing support to guests with access issues Welcoming any guests and visitors, providing clear direction of where to go and creating atmosphere of hospitality Overseeing the workspace reservation system, including scheduling conference room reservations, confirming bookings, and notifying employees of any changes Light a/v support and troubleshooting in conference room Coordinating daily lunch orders for employees Ordering and managing inventory of office supplies and kitchen inventory Assist in implementing office policies and procedures Assist with property facilities management requests Assist with space planning including managing the seating chart Oversee office calendar with birthdays, holidays, and execute office celebrations Support printing for employees, as needed Primary point of contact for mail and Fedex and any other deliveries, both incoming and outgoing Provide Logistical Support For Offsite And Regional Events, Including Planning and organizing offsites, team-building activities and other recognition events Attending offsites and assisting with coordinating events, materials, and other logistical needs
Qualifications:
Two or more years of office management and support experience in real estate, consulting and/or financial services industries Excellent communication skills in written and oral communications; able to communicate effectively with individuals at all levels of the organization Strategic thinker who can frequently assess the "why" and tailor work product and communication as needed; escalate issues with potential solutions and pivot with changes Meticulous planner who is detailed in planning, execution and follow-up Excellent technical, interpersonal, and analytical skills required; utilization of previous file sharing and collaboration software to understand capabilities and leverage to get things done Works well as part of a team, takes ownership in projects, and works quickly and effectively under strict deadlines Proficiency with Teams, Zoom, Adobe Acrobat Advanced skills with Microsoft Excel, Word, PowerPoint required Ability to multitask in a fast-paced growth-oriented company Be available to travel as needed Base Salary Range: $80,000-$90,000. This represents the presently-anticipated low and high end of the Company's base salary range for this position. Actual base salary range may vary based on various factors, including but not limited to location and experience.
Benefits:
The Company provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays and paid time off (PTO).
EEO Statement:
Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email recruiting@performproperties.com
