Student Support Services Administrative Assistant III - Limited Term

Job Title: Limited-Term Student Support Services (SSS) Administrative Assistant IIIThe Limited-Term Student Support Services (SSS) Administrative Assistant III is an essential member of the federally funded TRIO SSS program. This position is responsible for performing a variety of administrative duties and supporting daily program operations, student services, federal compliance, and program activities. Reporting to the Director of TRIO Student Support Services, the Administrative Assistant III serves as a key administrative point of contact between TRIO SSS and campus offices and partners and plays a key role in maintaining accurate records, coordinating program processes, and supporting efficient program operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in support of program and institutional goals. This is a limited-term position. Continuation of employment is contingent upon the ongoing availability of funding. Responsibilities1. Coordinate student intake and eligibility documentation processes in accordance with federal TRIO requirements. Maintain confidential participant information and records in accordance with FERPA and federal guidelines.2. Manage data entry and tracking of student participation, services, and program activities for federal and institutional reporting.3. Track budgets and program expenditures, process invoices, purchases, travel requests, reimbursements, and other program transactions.4. Order and maintain event supplies and departmental office supplies. Manage daily office operations in the office, including scheduling, correspondence, preparation of program materials, supplies, and student inquiries.5. Provide assistants with student/parent inquiries via phone, email, and in person.6. Assist the Project Director and professional staff with calendar management for academic advising, tutoring, mentoring, and financial literacy sessions. Coordinate the logistics and preparation of TRIO SSS workshops, events, student travel, and other program activities.7. Monitor student engagement and participation in TRIO SSS services.8. Work collaboratively with students, staff, faculty, campus partners, and vendors to support program operations and resolve routine administrative. Train and supervise student workers and work-study personnel.