Legal Practice Assistant
perkins coieSan Jose, CA
Legal Practice Assistant
perkins coieSan Jose, CAMid L4
Legal Secretaries and Administrative AssistantsParalegals and Legal AssistantsLegal Support Workers, All Other
APPLY NOW (opens in a new tab)Overview:
In this role, you provide high-level administrative and legal support to attorneys, helping keep calendars, communications, and documents organized while upholding confidentiality. You will collaborate across Firm departments to deliver exceptional client service and efficient operations. The position emphasizes proactive service, accuracy, and cross-functional teamwork in a fast-paced environment. This is a chance to shape the client experience and support the Firm's growth and professional standards. Compensation / Benefitsannual discretionary bonus 401(k) planmedical, dental, and vision insuranceaccrued paid time off starting at 20 dayspersonal medical and parental leaveup to 10 paid holidays
Responsibilities:
- Manage attorney calendars, scheduling, deadlines, reminders, and travel to keep priorities on track
- Process emails, coordinate client communications, and organize meetings and document preparation
- Provide technology guidance and stay current on Firm systems and software updates
- Deliver polished, professional service representing attorneys and the Firm with distinction
- Coordinate efficient, policy-compliant travel arrangements with the travel team
- Deliver high-quality legal support to elevate client service and work product
- Anticipate attorney needs, monitor workloads, and drive timely task completion
- Coordinate client matters, track reporting, and ensure timely updates with attorneys, paralegals, and staff
- Develop document framework, format, edit, redline, and proofread legal documents and correspondence
- Maintain organized files across document and records management systems
- Follow practice group leveling Guidelines for role-specific responsibilities
- Advance attorney business development and client relationship goals through proactive support
- Maintain accurate CRM data and coordinate client events and engagements
- Support pitches, proposals, and conference materials
- Assist Work-to-Cash processes, including time entry, billing coordination, and receivables
- Prepare check requests, expense reports, and trust-related materials
- Maintain current desk references and support integration of new Partners and Senior Counsel
- Work independently and collaboratively to optimize workloads and processes
- Leverage Firm resources to resolve issues and improve workflows
- Complete required certifications and professional development within timelines
- Champion Firm service values and deliver exceptional client experiences
Key requirements:
- Strong knowledge of legal terminology, practice-specific procedures, and applicable court/agency rules and deadlines
- Exceptional writing, communication, organization, and attention to detail
- Ability to prioritize, triage emails, and exercise sound judgment in a fast-paced environment with minimal supervision
- Excellent English-language skills (grammar, spelling, punctuation, formatting)
- Strong interpersonal skills, initiative, problem-solving, and cross-team collaboration
- Typing speed of 75 WPM and proficiency in Microsoft Office
- Adaptability to Google Workspace and client-specific technology platforms
- Dependability, punctuality, work ethic, discretion, and confidentiality
- Minimum five years of administrative and legal experience in a law firm, legal department, or professional services
- Experience supporting executives or senior leaders (3+ years)
- Bachelor's degree or equivalent experience preferredcollaboration across teamsinitiativeproblem-solving
- Microsoft Office (Proficient)
- Google Workspacefirm systems and software
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Level
Mid L4
Location
San Jose, CA
Occupation
Legal Secretaries and Administrative Assistants
Industry
Offices of Lawyers
Posted
3 days ago