Records Specialist Job at Global Business Transformation Solutions, LLC (GBTS) in Los Angeles

Job Description: We are seeking a detail-oriented and highly organized Records Specialist to support records management operations in a professional legal office environment in our clients beautiful Century City area office. This role is responsible for maintaining accurate records systems, ensuring compliance with retention policies, and supporting teams with timely record retrieval and organization.

Schedule: Monday-Friday (8-5pm or 9-6pm) Location: Los Angeles, CA Pay: 21-24hr

Key Responsibilities: Support the implementation and maintenance of records management policies and procedures to ensure consistent practices across the organization. Monitor records management systems to ensure accuracy, functionality, and continuous improvement. Stay informed on industry best practices and emerging technologies to enhance records management processes. Maintain a structured classification and indexing system to ensure records are organized and easily accessible. Apply standardized procedures to categorize records accurately and consistently. Ensure records are properly labeled and metadata is captured to support efficient search and retrieval. Manage both physical and digital records storage, ensuring organization, security, and accessibility. Safeguard sensitive and confidential records by following established security protocols. Assist staff with locating and retrieving records in a timely and efficient manner. Ensure adherence to data protection, privacy, and records retention policies. Follow established records retention and disposal schedules to maintain compliance with regulatory requirements. Support legal and compliance teams with records-related requests as needed. Conduct regular reviews and audits of records to ensure accuracy, completeness, and compliance. Identify discrepancies and implement corrective actions to maintain data integrity. Maintain a high standard of accuracy and attention to detail in all records processes. Participate in ongoing training programs, including the use of internal learning platforms, to stay current on records management procedures and tools. QualificationsPrevious experience in records management preferred Strong organizational and document management skills High level of attention to detail and accuracy Ability to manage confidential information with professionalism Strong communication and teamwork skills Ability to lift or move 40 lbs. or greater Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs. Ability to walk, bend, kneel, stand or sit for an extended period of time CompensationThe compensation range for this role is up to $24.00 per hour. Actual compensation will be dependent upon the individual's location, skills, experience, and qualifications. BenefitsMedical insurance Dental insurance Vision insurance 401(k) retirement plan Paid Time Off (PTO) #INDHP Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided. Respect We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions. Accountability We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community. Collaboration We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment. Follow Us: LinkedIn