Early Childhood Programs Data Specialist

Job Summary /Objective: The student data specialist is responsible for a variety of administrative functions that focus primarily on student data for Early Childhood Programs. This position is responsible for the intake, referral, and scheduling processes for early intervention children. The position also handles the management of the transition process for kindergarten eligible children in coordination with parents/guardians, Bucks County Intermediate Unit (Bucks IU) staff, and school district staff. Also responsible for Infant/Toddler transition processes and setting up of birth to three for evaluation team and entering data into various student information systems.

Support Staff Core Essential Functions: Primary duties and responsibilities an employee must be able to perform, with or without reasonable accommodation, to successfully fulfill the requirements of a position. Regular attendance and reliable on-site presence. Synthesize and chronicle accurate data, to improve the Student Education Plan System and Student Information System. Complete and maintain the admission/enrollment and rostering/withdrawal process and maintenance for students in the Student Education Plan System and Student Information Systems. Identify time sensitive NOREP (Notice of Recommended Educational Placement) documentation, track and prepare accordingly. Evaluate and comply with MOU (Memorandum of Understanding) process following correct procedures for mediation, informal meetings, or due process. Maintenance of staff user accounts and permissions on Student Education Plan System and Student Information Systems. Produce, audit, and analyze necessary reports (K-5 billing, Eligibility, Transition to Kindergarten, etc.) for both external clients and internal administration and compliance monitoring. Identify and process Birth to three aged children referred into service for Hearing and Vision. Facilitate the Intake Process with all incoming requests by parent(s), physician(s), Head Start, Connect Ed, and other agencies or move-ins for the ECP. Complete intake screening questionnaire with family/guardian, administer data entry, clearing and assignment of children into the Student Education Plan System and Student Information Systems. Identify and assign intake to the diagnostic team for an evaluation. Process all incoming intakes and assignments of ECP students that are requested by the Base Service Units for birth to three transition children. Manage data entry, clearing and assignment of children into the Student Education Plan System and Student Information Systems. Examine Student Education Plan System for children that have been transferred to Bucks IU. Accept transfers, allocate to Bucks IU evaluators, apply funding source, and complete data entry into the student information system. Examine information regarding remaining children in PEI (Preschool Early Intervention) for budget purposes. Generate and compile reports from Student Information Systems defining transition to kindergarten eligible children. Select and remove/exit all active transition eligible children (from prior year) from Student Information Systems. Generate transition mailings to parents including District Flyer, Notice of Options, Transition meeting date and time and letter from program director. Assemble setup and synthesis of meeting schedules for Bucks IU staff and District staff for transition meetings, including rescheduling of missed appointments Devise and share required transition planning reports, intent to register and permission to share forms. Combine and organize all forms throughout the year. Interpret and respond to emails daily from districts, Bucks IU staff, and parents/guardians. Produce reports to distinguish newly identified children to assess them throughout the year. Supervisory Responsibility: This position does not include direct supervisory responsibilities but may provide guidance, support, and collaboration with colleagues and team members as needed to support departmental and organizational goals.

Physical Demands: This position requires regular onsite presence and includes primarily sedentary work with occasional active physical duties in an office or educational support environment. Employees are regularly required to sit, communicate effectively, use hands for computer, telephone, and office equipment operation, and perform repetitive hand and wrist movements associated with typing, filing, and data entry. Frequent activities may include walking, standing, reaching, bending, and moving throughout office, school, or program locations. Employees may occasionally lift, carry, or move office materials, files, supplies, or equipment weighing up to 25 pounds. The position may also require maintaining and organizing records, operating standard office technology, and supporting daily operational or program needs. This role requires the ability to communicate and interact effectively with staff, students, families, vendors, and community members in a professional and supportive manner. Employees may work in environments with moderate noise levels and frequent interruptions while managing multiple responsibilities and deadlines. Specific vision abilities required for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employees must also be able to hear and interpret verbal communication, phone conversations, alarms, and other environmental sounds related to workplace safety and operations. Regular attendance, dependable onsite presence, and the ability to perform the essential functions of the position are required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role. Position Type/Expected Hours of Work: This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work may vary based on position and division but generally are from 8:30 a.m. to 4:30 p.m. Occasional evening and/or weekend work may be required as job duties demand.

Travel: No regular travel is required for this position. Occasional travel to meetings, trainings, conferences, Bucks IU locations, or other work-related activities may be necessary based on organizational needs.

Qualifications: Education and Experience: High school diploma or GED required. Associate's Degree beneficial. Knowledge, Skills, and Abilities: Minimum three (3) years' administrative experience. Advanced computer competency in various databases, Microsoft Office, Microsoft SharePoint, and the ability to learn other software as needed. Special education experience preferred Ability to create, manage and edit spreadsheets and various reports Ability to work independently and within a team to accomplish goals and to problem solve. Excellent organizational, interpersonal and time management skills. Excellent oral and written communication skills. Work Authorization/Security Clearance (if applicable): Citizenship or work authorization to work in the United States required. EEO/AA/VEVRAA Employer: The Bucks IU is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Bucks IU does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state, or local laws. Primary Location: US-PA-DOYLESTOWNWork Locations: Bucks IU Administrative Office 705 Shady Retreat Rd DOYLESTOWN 18901 Job: Support Staff- 260

Organization: Bucks IU Business Unit

Schedule: Full-time