The Payroll and Benefits Coordinator primarily supports the Payroll and Benefits Manager in payroll and benefits administration, but also provides support, on an as needed basis, to the HR Department. This position has access to highly sensitive financial information and business plans of the company, and require a high level of discretion and absolute confidentiality in regard to confidential business information and trade secrets.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The Payroll and Benefits Coordinator duties and responsibilities include, but are not limited to, the following: Review timesheets for missing punches, meal penalties, short time, and overtime/double-time Maintain timesheets for employees on leave of absences and track deduction arrears Monitor and assist with garnishments and withholding orders Assist with new hire setups in Unicorn and maintain accurate employee records as needed Assist with the tracking spreadsheet and import file for leasing bonuses Assist with the tracking spreadsheet and import file for on calls Handle distribution of paychecks after payroll processing Assist with the coordination of group health benefits programs during Open Enrollment Assist with benefits enrollment for new hires and changes for existing employees by updating all applicable insurance carrier portals and Unicorn Provide excellent customer service to internal and external staff and contributes to the day-to-day efficient operation of payroll and benefits administration and the HR office Other duties may be assigned to meet business needsQUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations are available, upon request, to assist qualified persons with disabilities to perform the essential functions of the job, as needed.
EDUCATION/EXPERIENCE:- A bachelor's degree or certification in payroll, benefits, or HR and two to five years of equivalent experience.
TECHNICAL SKILLS REQUIRED:- To perform this job successfully, the individual should have a thorough knowledge of Microsoft office software, especially Excel. Knowledge of business document formats. Knowledge of data entry into database screens.
PHYSICAL DEMANDS:- Must be able to lift, push, pull, carry and/or move up to 15 pounds. Regularly required to sit, stand, walk, bend, stoop or move about the office. Must operate standard business equipment, including computer, phones, copier, and scanner and do filing. May need to open doors, cabinets, drawers, and climb/descend stairs. May be required to travel from property to property throughout the work day.
COMMUNICATIONS:- Must be able to effectively communicate (oral and written) in a respectful, professional manner on a regular basis with internal and external customers, including staff, management, and co-workers, as well as with outside vendors. English proficiency is required; Spanish proficiency is a plus. Adapts communication to be understood by the audience.
SUPERVISORY RESPONSIBILITIES:- This position has no supervisory responsibilities.
ATTENDANCE AND PUNCTUALITY:- Is reliable and consistently at work and on time; willing to travel and work evenings, weekends, and holidays as required. TRAVEL· Travel may be required within the Southern California Region. OTHER COMPETENCY REQUIREMENTS FOR EFFECTIVE PERFORMANCEExcels in a fast paced, dynamic environment; ability to adapt to changing priorities; remains organized and focused under pressure; able to meet deadlines. Calmly and effectively manages conflict, difficult and/or emotional situations; focusing on resolving issues and achieving an effective solution, rather than on blame. General understanding of company's policies and laws applicable to the conduct of business; follows and enforces such policies and laws. Works independently with little or only general supervision. Is accountable for the responsibilities of the position; accepts constructive criticism in a positive manner. Treats others with respect; shows sensitivity to and respect for cultural differences; supports diverse workforce and helps to ensure a workplace and living community free from unlawful discrimination and harassment. Maintains confidentiality and discretion with regard to sensitive proprietary and confidential information of Company, residents, and employees.
