Job description
Pay: $60,000.00 – $70,000.00 per year
Job Type: Full-Time
Schedule:
Monday – Friday (In-Office 5 days/week, with potential transition to a hybrid schedule)
Location:
In-Person | Nashville, TNAbout Our ClientOur client is on a mission to make commercial kitchens cleaner, safer, and greener. They work hard, support each other, and take pride in helping local businesses run smoothly. They're looking for a sharp, organized, and high-energy Office & Operations Manager to be the heartbeat of the Nashville office. If you bring a warm, positive personality, love staying organized, and thrive when wearing multiple hats to keep operations running like clockwork, you'll fit right in!
The Opportunity:
This is a full-time, in-office position located in Nashville, TN, operating 5 days a week. As you master the systems and establish seamless office workflows, there is potential for this role to transition into a flexible, hybrid schedule.
What You'll Be Doing
Financials & Invoicing:
Take ownership of billing, customer invoicing, and keeping collections on track. Process Accounts Payable (vendor bills, facility costs, licenses, and receipts).Partner with the leadership team to audit customer accounts and maintain accurate pricing within the system.
Customer Support & Scheduling:
Be the friendly, proactive voice for client follow-ups and service inquiries over the phone and email.
Coordinate and maintain daily and weekly schedules to ensure smooth service delivery and client satisfaction.
Build strong, lasting relationships with local clients and vendors.
HR, Onboarding & Training:
Welcome new team members! Handle onboarding documentation, background checks, and system setups. Organize training schedules and materials to set up new hires for long-term success.
Office & Information Organization:
Keep the physical office clean, structured, and fully stocked with necessary supplies.
Establish and maintain digital and physical filing systems, keeping client records and operational documentation pristine.
Continuously spot ways to streamline administrative processes and improve overall office efficiency.
Who You Are:- A People Person: You bring vibrant energy, a great personality, and an approachable attitude to the office every single day.
- Experienced: 2+ years of experience in office management, administrative operations, or executive support.
- Accounting & Tech-Savvy: Proficient in invoicing and billing software (QuickBooks experience is a major plus) alongside standard office software.
- Super Organized: Detail-oriented with a passion for keeping files, calendars, and systems structured so nothing slips through the cracks.
- Communicator: Clear, professional, and empathetic in all interactions—whether greeting a candidate, assisting a client, or supporting internal staff.
- What Our client Offers
- Competitive Annual Salary: $60,000 – $70,000 per year (commensurate with experience).Growth Potential: Opportunity to transition to a hybrid work schedule based on performance and office stability.
Generous Benefits Package:- Paid Time Off (PTO)
- Dental and Health insurance
- Professional growth and development opportunities
Qualifications
Experience: 2+ years of office administrative or office management experience (Required)
Location: Nashville, TN area (Required)
Work Location: In-person 5 days a week (Nashville office)
