Job Description: This role is 100% remote, but travel is required.
Travel:
Approximately 8–12 conferences/events per year; must be comfortable traveling and arriving early to setup. We are significantly expanding our conference and sponsorship strategy in 2027 and want one person to take complete ownership of conference execution from beginning to end. This is not just a travel coordinator or administrative role. We want someone with real B2B conference/trade-show experience who can independently manage sponsorships, exhibitors, booth vendors, hotels, restaurants and event logistics.
Core responsibilities:- Own and maintain our annual conference calendar
- Build relationships with conference organizers
- Track sponsorship availability, deadlines and opportunities
- Evaluate sponsorship packages with leadership and execute selected packages
- Handle sponsorship contracts, payments, registrations and deliverables
- Coordinate booth design and production with our designers and exhibit vendors
- Manage signage, displays, TVs, collateral, promotional materials and booth shipments
- Coordinate freight, drayage, electrical, Wi-Fi, setup and teardown
- Travel to major sponsored conferences and arrive ahead of the team to oversee setup
- Ensure the booth is completely ready before the sales/executive team arrives
- Book and coordinate team flights, hotels and ground transportation
- Produce a clear itinerary for every attendee
- Plan one private client/prospect dinner around each major conference
- Source venues/private rooms and manage contracts, menus, deposits and logistics
- Coordinate dinner guest lists and RSVPs with the sales team
- Manage exhibitor badges, registrations and conference credentials
- Handle problems with venues/vendors on-site so executives don't have toCoordinate conference photography/content where appropriate
- Oversee booth teardown, shipping and storage afterward
- Reconcile conference budgets and invoices
- Maintain conference checklists, timelines and status reporting
What success looks like:
Our sales and executive team should be able to fly into a conference, check into the hotel and simply show up and sell. They should never be worrying about whether the booth arrived, where signage is, whether the TV works, who has the badges, what time dinner starts, where materials are stored, or how everything gets shipped home.
The Events & Field Marketing Manager owns all of that.
Division of responsibilities:
The Events Manager owns execution and logistics.
Our partnerships/sales team owns prospect targeting, meetings and closing business.
Marketing/design supports creative, collateral and pre/post-conference campaigns.
The Events Manager coordinates all three groups and makes sure nothing falls through the cracks.
Ideal candidate:- 3–7+ years managing B2B conferences, trade shows, field marketing or corporate events
- Has personally managed exhibitor booths and sponsorships
- Comfortable managing multiple vendors simultaneously
- Extremely organized and deadline-oriented
- Strong project-management skills
- Comfortable managing meaningful event budgets
- Experience with hotels, restaurants, room blocks and private events
- Comfortable traveling frequently
- Can independently solve problems on-site
- Doesn't need executives to manage details for them
- Strong written communication and vendor-negotiation skills
- Experience in legal, financial services or another B2B industry is a plus, but trade-show execution experience is more important
