A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing for all executive support, communications and general operations. The ideal candidate will have worked closely with an Executive for at least 3 years in an EA capacity. This job entails coordinating strategic calendar management & travel arrangements, managing communications and assisting in coordinating events & meetings. Our team enjoys collaborating in the office daily, therefore this role will be in the office Monday-Friday, 9-5pm. This is a fast paced and exciting opportunity that will allow you to immerse yourself in the world of art & history alongside other passionate individuals & leaders.
RESPONSIBILITIES:
Serve as key point person for the Executive Director including calendar support, prioritizing inquiries and requests, meeting coordination and ensuring the Director is prepared to execute museum business Manage complex travel & calendar logistics Serve as point of contact for trustees, support board meetings & communications and maintain committee & board rosters Assist with event management & meetings by coordinating staff, invites, vendors and contracts Represent the office of the Executive Director when off-site and serve as liaison for museum partners both internally and externally Provide executive administrative duties on behalf of Director of Development and Director of Marketing/Communications Other duties & special projects as assigned by the Executive DirectorQUALIFICATIONS:Minimum of 3-5+ years Executive Assistant experience supporting an Executive with calendar and travel coordination Bachelor’s degree or commensurate experience in a related field Prior museum/gallery/historical site industry experience a big plus Knowledge of MS Office Suite, including MS Outlook, Word, Excel, PowerPointAbility to work collaboratively with executive leadership and the broader museum teams High level of problem-solving skills with the ability to multi-task Exhibit excellent written and verbal skills A general interest and passion for the arts On-site M-F, 9-5pmCOMPENSATION:Base salary 80-95k based on experience, comprehensive benefit plan, 401k w/ match and great working environment.
