Role: Project Coordinator & Business Operations
Location: Purcellville, VAAbout the Opportunity
We are seeking a highly organized, proactive, and adaptable Business Operations & Project Coordinator to support the day-to-day operations of a growing technology and professional services organization. Reporting directly to executive leadership and partnering with operations management, this individual will help coordinate projects, streamline administrative processes, manage competing priorities, and ensure important tasks and deadlines stay on track. This is a hands-on, multifaceted role ideal for someone who enjoys variety, takes ownership of responsibilities, and thrives in a fast-paced, small-team environment. The successful candidate will play an important role in connecting teams, supporting leadership, and keeping business operations running smoothly.
Key Responsibilities:
Coordinate project schedules, timelines, trackers, deliverables, and action items across multiple ongoing projects.
Facilitate communication and information sharing among executive leadership, operations teams, clients, vendors, and field personnel.
Monitor deadlines, follow up on outstanding commitments, identify potential issues, and escalate concerns when necessary.
Prepare meeting agendas, reports, presentations, client documentation, and professional correspondence.
Assist with purchasing, vendor coordination, expense tracking, invoice administration, and employee onboarding.
Support field operations by coordinating schedules, logistics, project documentation, and preparations for upcoming assignments.
Develop and maintain operational procedures, checklists, templates, and standard operating procedures to improve efficiency.
Provide secondary support for proposals, marketing initiatives, client communications, and company events.
Assist with additional operational and administrative priorities as business needs evolve.
Qualifications:
Approximately 3–5+ years of experience in project coordination, business operations, executive or administrative support, office management, client services, or a related field.
Excellent written and verbal communication skills.
Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational skills and the ability to manage multiple priorities in a changing environment.
Demonstrated initiative, attention to detail, sound judgment, and follow-through.
Ability to work independently while collaborating effectively with leadership and cross-functional teams.
Experience in construction, engineering, technology, manufacturing, or another project-driven environment is preferred but not required.
Additional Requirements:
Must reside within reasonable commuting distance of Purcellville, Virginia.
Reliable personal transportation, a valid driver's license, acceptable driving record, and current auto insurance.
Willingness to drive locally for business purposes, with mileage reimbursement provided.
Ability to visit active construction sites and occasionally lift up to 50 pounds, with or without reasonable accommodation.
Successful completion of a background check, motor vehicle record review, and drug screening.
Compensation & Benefits:- Two weeks of paid time off
- Six paid holidays
- Paid company closure from December 25 through January 1Health reimbursement arrangement of up to $500 per month through QSEHRACompany-provided laptop, cell phone, and necessary equipment
