SUMMARY:
Job entails managing all administrative tasks associated with title review, title curative, mobile home curative, and conveyance processes for GA, AL, MS, and TX. These tasks generally include editing and preparing correspondence, forms, affidavits, and other legal documents, maintaining paper and electronic files, shipping and tracking items, updating internal systems & client systems, making and fielding calls and correspondence from outside parties. The position requires substantial coordination with other staff members, managers, and attorneys in a multi-disciplinary team environment. This is a hybrid position but remote will be considered depending on experience level.
RESPONSIBILITIES:
Drafting, preparing, and formatting memoranda, correspondence, forms, affidavits, deeds, assignments, and various other legal documents.
Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
Fielding calls from and making calls to outside parties in a courteous and effective manner.
Ensuring timely, courteous, and thorough responses to email correspondence.
Developing and maintaining congenial relationships both internally and externally.
Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
Reviewing title reports, court websites, and recorded documents.
Updating client systems (Tempo, BKFS, etc.).
Providing exceptional customer service to clients at every level of interaction.
Proofreading legal documents as required.
Providing support to attorneys in a high-volume, time-sensitive atmosphere.
Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and/or services. Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.
Performing other duties and responsibilities as needed.
EDUCATION & SKILLS
Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as an administrative assistant or legal assistant.
Default law firm experience is preferred but not required.
Must have excellent verbal and written communication skills.
Must be committed to providing exceptional customer service.
Ability to communicate courteously and effectively with internal and external parties.
Must be able to work with others in a congenial and team-oriented manner.
Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
Must be a self starter and able to function independently.
Ability to read and write at a high level for proofreading and editing purposes.
High-level proficiency in MS Office suite.
Proficiency in internet research activities.
Familiarity with case and document management software.
Experience with client systems such as BKFS, Clairfire, and Tempo is preferred.
Good understanding of the legal process surrounding foreclosure and title preferred.
Experience with review of title reports and identifying chain of title issues preferred.
Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States.
Please note:
No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or submit the position in the H-1B Registration; or Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.
Because of the high volume of calls received, only qualified candidates will be contacted for consideration. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
