Payroll Specialist/Accounting Assistant

The Washington State Fair Event Center (WSFEC) is hiring a Payroll Specialist/Accounting Assistant to be responsible for accurate and timely payroll administration for year-round and seasonal employees while providing essential accounting and administrative support to the Accounting Department. This role maintains employee payroll records, onboarding and employment verification activities, timekeeping review, payroll reconciliations, deductions, garnishments, leave balances, reporting, and employee inquiries. The position also processes cash receipts and bank deposits, reconciles assigned accounts, supports workers' compensation and incident-reporting compliance, and assists the Controller and CFO with personnel-related and special projects. Success in this role requires strong attention to detail, sound judgment, confidentiality, responsiveness, and the ability to coordinate effectively with employees, managers, and government agencies. Essential Job Duties Payroll Processingo Process full-cycle biweekly payroll for full-time and part-time employees using Paycomo Review timecards for completeness and accuracy (if hard copy is provided)o Prepare, process, and distribute payroll checkso Void, reissue, or correct checks as neededo Resolve returned direct deposits and undeliverable checkso Prepare and reconcile payroll reportso Prepare Fair Foundation deductionso Coordinate with managers regarding payroll processing issueso Update and maintain payroll processing schedules for seasonal payrolls and all-year staffo Respond to employee inquiries Onboarding and Employee Recordso Process applications, onboarding, and I-9/E-Verify in Paycomo Coordinate drug testing for new hireso Create payroll profiles and maintain labor allocations in Paycomo Manage changes to employee profiles as neededo Maintain employee payroll files Seasonal Event Payrollo Administer Washington State Fair (1,800) and Spring Fair (700) payrollo Provide monthly time tracking calendars to Superintendentso Assist with processing of background screeningo Enter time sheets if needed into Paycomo Prepare the Supervisor/Superintendent's pay schedule annuallyo Act as the Liaison for the Ticketing Superintendents for Paycom supporto Prepare and distribute Superintendent payroll communication regarding employment/payroll policies, procedures and deadlines Leave, Deductions & Benefitso Maintain and reconcile employee Vacation/Sick Leaveo Prepare vacation accrual entryo Track 403(b) eligibilityo Prepare letters for employees with over 200 hourso Process garnishments and levieso Support Open Enrollment and Benefits Administration, as needed Compliance & Year-Endo L & I Claim Administrationo Maintain L&I claims summary report for management reviewo Prepare Monthly Labor Statistics Reporto Prepare and post Occupational Injury and Illness Report 300 for OSHAo Mail W-2s and resolve employee W-2 questions, corrections, and reissueso Respond to requests from various agencies (IRS Levies, Child Support Garnishments, Social Security Wage Verification, Employment Security, employee verification information)o Responsible for Incident/Accident compliance as Designated Incident Point Persono Responsible for maintaining insurance driver list Accountingo Process and post all accounts receivable payments and cash receiptso Prepare and submit bank depositso Prepare monthly cash receipts reporto Reconcile cash receipts in cash bookso Reconcile Competitive Exhibits bank accounto Reconcile assigned clearing accounts monthlyo Prepare invoices for annual wrangler membership dues and box seatso Assist Controller and CFO as neededo Perform other duties as assigned Ideal Qualifications Associate degree in accounting or related field, or an equivalent combination of education and experience Three or more years' experience in accounting or related field. Intermediate Excel proficiency Microsoft Dynamics Great Plains experience desired Knowledge of Washington wage and hour law Payroll processing, preferably high-volume or seasonal