Accounts Payable Specialist

Responsibilities: Manage the complete accounts payable cycle, from invoice receipt through final payment, while maintaining accuracy and timeliness. Examine vendor and consultant invoices for proper authorization, correct coding, contract alignment, and appropriate project cost distribution. Investigate and resolve billing discrepancies by coordinating with internal teams and external vendors to ensure clean and accurate records. Prepare and process payment batches, including check runs and electronic payments, in accordance with company procedures and deadlines. Reconcile vendor statements and maintain up-to-date account balances by addressing outstanding items promptly. Maintain vendor files, including tax documentation and insurance records, to support compliance and audit readiness. Assist with year-end reporting requirements, including the preparation of 1099-related documentation and supporting records. Contribute to month-end and year-end close activities, including AP reporting, account support, and project accounting coordination. Organize accounts payable files and monitor shared accounting communications to ensure documentation is complete and accessible.