Contract Liaison and Procurement Strategist

Pay Range: $45.51hr - $50.51hr Job Overview: Contract Liaisons provide strategic guidance and partner with Client Sciences project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met. Full List of duties: Enter purchase requisitions for the team. Manage change orders and Purchase Requisition (PR) changes for all Client Sciences requests. Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues. Process, modify, and update Confidential Disclosure Agreement (CDA) and non-disclosure agreement (NDA) requests. Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC. Determine all category designations for project requests, which often requires procurement interface. Serve as the project monitor for the project requestor. Track requests on a regular basis and report on status to requestors. Manage a project tracker spreadsheet for each request and document activities. Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally. Notify process step owners of changes and project timing criticality. Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system. Assist new HCP supplier complete submissions for HCP number or National Provider Identifier Standard (NPI) number. Manage and track the health care compliance component of all relevant contracts and POs, process Totality requests, and monitor the request through the approval process. Provide procurement, contracting, and e-Marketplace training for the team. Gather all information necessary from project leads, procurement, and suppliers to successfully process a contracting request. Perform research on PO and Contract status for project owners, including information on payments and accruals required. Manage grey zone process for requests that do not fit into traditional procurement categories. Perform other Business Support Associate Duties: Create the eMP Request and submit eMP Purchase Request. Track and monitor progress of PR and PO Process. Follow-up with Procurement or Business Requester as needed for PO and Invoice Reconciliations. Resolve mismatch discrepancies. Ensure payments are released and PO closure is completed. Assist user base and finance teams with mismatch management and training. Provide process improvement feedback to Procurement and help prioritize Continuous Improvement initiatives. Process purchase requisitions and request purchase orders (expense and capital) with selected suppliers. Receive purchase information from business partners and utilize the eMP purchasing system to submit and process PRs resulting in POs. Troubleshoot systems compatibility issues and work directly with the business requester or Procurement on issues regarding commodity codes or supplier lists. Modify and manage purchase orders for the user base, including checking order status, modifying quantities, and reassigning PO owners. New Supplier Add Process: Utilize ARAVO to create and update vendor information when requests are not submitted through eMP. Work with the requestor to complete the supplier add form for the preliminary required information. Enter the request to add a new supplier into the ARAVO database and provide instructions to the supplier contact. Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner. Customer Service and Training: Proactively communicate with and provide customer service to organization requesters. Ensure training and proficiency on all applicable systems. Provide detailed training for the user community on PR entry, Invoice and PO management, and other topics related to the procure-to-pay process. Ensure compliance with all applicable Policies and Procedures.