Executive Assistant to the CEO
Company:
Confidential Asset Management Firm Location: Midtown Manhattan, New York, NY Compensation: $125,000
About Us:
We are a well-established asset management firm based in Midtown Manhattan. Our firm's identity is being kept confidential at this stage of the search.
Position Summary:
We are seeking an experienced Executive Assistant to support our CEO's business and personal calendar and administrative needs. The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment.
Key Responsibilities:- Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-upArrange domestic and international travel, understanding both business agenda and personal preferences, including restaurant and business entertainment suggestions and reservations
- Prepare monthly expense reports, identifying and resolving discrepancies
- Proactively check in with the CEO and broader internal support team
- Screen communications — reading, researching, collecting, prioritizing, and routing correspondence with professionalism
- Maintain accurate contact information in Outlook and the CRM database
- Maintain strict confidentiality regarding CEO, client, and company information
- Support personal and special projects as directed
Qualifications:- 5+ years of Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc.)Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Highly organized with strong attention to detail and accuracy
- Exceptional verbal and written communication skills
- Proactive and self-motivated; able to anticipate the needs of others
- Skilled at juggling multiple assignments and prioritizing with a sense of urgency
- Comfortable managing competing demands, change, delays, or unexpected events
- Able to follow established processes while identifying opportunities for improvement
- Self-starter who works well independently and collaboratively across teams
- Positive, enthusiastic approach to work
- High degree of professionalism; performs well under pressure
- Punctual and 100% dependable
- Resourceful, with the ability to anticipate problems and develop calm, efficient solutions
- Trustworthy, with discretion in handling confidential and sensitive information
- Respectful, dependable, and ethical; upholds firm values
- Excellent professional references
