Project Accountant / Assistant Controller Own the numbers behind $50 million in commercial construction as a Project Accountant and grow into our Controller to assisted the CFO and CEO in leadership and growth of the firm. Dinkins Construction is a family-led, faith-based commercial construction management and general contracting firm in Ocala, building across Marion, Alachua, Lake, Citrus, and Sumter counties. We're adding a Project Accountant /Assistant Controller to own project monthly financial reporting and help lead our accounting office as we grow. The Project Accountant / Assistant Controller owns project financial reporting from contract to closeout, accounts receivable, and monthly corporate reporting. This role delivers an accurate, GL-reconciled WIP schedule every month, leads forecasted cost-to-complete reviews with Project Managers, prepares the AIA draw package for each project, and any bank and surety reports required for CFO sign-off. This role also directly supervises and reviews the Bookkeeper's AP, releases check runs, and confirms compliance work plus helps define and strengthen accounting procedures as the company grows. At Dinkins Construction, you will stand shoulder-to-shoulder with exceptionally driven professionals who bring a rich diversity of life experiences to the company. Surrounded by teammates with distinct styles yet unwavering ethics, you’ll never have to motivate your coworkers and the standard of excellence will continuously challenge you to elevate your own game. Within the DC environment; you will be part of a dynamic atmosphere where setting a high bar inspires those around you to reach even higher. Teammates celebrate your victories, champion your growth, and collaborate to drive the collective mission “Building To A Higher Standard”.Dinkins Construction, LLC2831 SE 17th Street, Ocala, FL 34471 Oversees 2 Bookkeepers and all day-to-day AP/AR workflow, review, and approval. Works with CEO, CFO, CPA, Office & HR Manager, Project Managers, Bankers, Bonding Agents, Insurance Agents, etc. Salaried Position working Monday – Friday 8am - 5pm - Full Time In Office.
Essential Duties and Responsibilities:
-- OWNS ITWIP, Job Cost & Project Reporting Own the monthly WIP schedule — percent complete, estimated cost to complete, projected gross profit, and over/under billings — reconciled to the general ledger before it goes to the CFO.Lead monthly cost-to-complete reviews with each Project Manager; challenge estimates that don't match job cost, and report fade, overruns and unbilled work. Set up every new job: contract, budget by cost code, schedule of values, retainage and billing terms in QuickBooks and Procore. Deliver monthly job cost and budget-vs-actual reports to ownership and PMs.
Billing, AR & Retainage:
Prepare and review AIA G702/G703 pay applications and change orders; track retainage receivable and payable on every job.
Manage collections and AR aging; issue conditional and unconditional lien waivers under Florida lien law.
Process and maintain Direct Purchase Order (DPO) billing and sales-tax documentation.
Close, Reporting & Controls:
Prepare the monthly close package: bank and balance sheet reconciliations, accruals, journal entries, AR/AP sub-ledger reconciliations, and draft financial statements for CFO review.
Prepare quarterly and year-end packages for the bonding agent, bank and CPA; serve as the first point of contact for their questions.
Document accounting procedures and approval controls, including positive pay, payment release and job closeout.
Team Oversight -- RESPONSIBLE FORReview the Bookkeeper's AP coding, subcontractor pay requests and compliance files (COIs, W-9s, NTOs, lien releases) before payment release.
Train and back up the Bookkeeper and Office & HR Manager on accounting tasks.
Payroll, Insurance & Administration:
Process or review bi-weekly ADP payroll, bonuses, 401(k) and BCBS deductions, W-2s and 1099s.
Coordinate GL and Workers' Compensation audits, builder's risk, auto insurance and vehicle/trailer tag renewals.
Coordinate with banks and draw inspectors; assist with business tax certificates, tax payments and recurring bills.
Qualifications, Compensation & Benefits:
Required 5+ years of accounting experience, preferably including 2+ years at a commercial general contractor. Experience with construction accounting while in a CPA firm is acceptable.
Bachelor's degree in Accounting or Finance, or equivalent progressive experience.
Has personally prepared WIP schedules with over/under billings and led cost-to-complete reviews with PMs. Must demonstrate experience.
AIA G702/G703 billing, change orders, retainage, lien waivers and subcontractor compliance.
Month-end close experience through draft financial statements; strong QuickBooks and advanced Excel.
Strict confidentiality with company, payroll and employee financial information.
Preferred:
Experience preparing surety/bonding and bank reporting packages and supporting CPA reviews.
Procore Financials, ADP (RUN), Google Workspace and Asana.
Florida lien law (Chapter 713) and DPO sales-tax knowledge.
Experience reviewing or supervising a bookkeeper or AP clerk.
CCIFP, or CPA / progress toward a CPA.
Working conditions:
Office-based in person at 2831 SE 17th Street, Ocala, FL from 8am - 5pm with occasional extended hours at month-end, year-end, and bond deadlines as needed. Valid driver's license and acceptable driving record. Offer contingent on background check, MVR, pre-employment drug screen under our Drug-Free Workplace Policy, and E-Verify.
Compensation & benefits
Salary range: $85,000–$105,000 base, based on experience
Semi-annual profit share percentage available Group health insurance coverage available 401(k) with standard company match available Paid vacation, paid holidays, and sick/personal flex days Monthly cell phone allowance Clear path to Controller as you prove your capacity and lead the company growth Accountability. This position reports directly to the CFO, with direct access to the CEO. Duties listed are not all-inclusive. Equal opportunity. Dinkins Construction does not discriminate and is an EOE and faith-based Christian business enterprise.
