Executive Assistant

Position Overview: We are seeking a highly organized, proactive, and dependable Executive Assistant & HR Coordinator to support two C-suite executives at a growing AI technology startup. This is a hands-on role for someone who can anticipate the needs of leadership, keep the executives organized and efficient, and assist with the company's day-to-day HR and administrative needs. The ideal candidate is comfortable in a fast-moving startup environment and enjoys taking ownership of a variety of responsibilities.

Executive Assistance: Manage and coordinate calendars, meetings, appointments, and travel for two C-suite executives. Prioritize scheduling and ensure executives are prepared for meetings and commitments. Manage emails, correspondence, and follow-ups as needed. Prepare meeting agendas, documents, presentations, and other materials. Take meeting notes and track action items. Coordinate calls and meetings with clients, partners, investors, and internal teams. Assist with personal and professional administrative tasks related to the executives. Maintain confidentiality regarding sensitive business and executive information. HR & Administrative SupportAssist with employee onboarding and offboarding. Coordinate interviews and recruiting activities. Maintain employee records and HR documentation. Assist with benefits, PTO, payroll coordination, and employee communications. Help coordinate company events and employee initiatives. Serve as a point of contact for routine employee questions and administrative needs. Startup & Office SupportAssist with day-to-day administrative needs of the company. Coordinate vendors, subscriptions, supplies, and other company resources. Assist executives with special projects and research. Help implement systems and processes that keep the company organized and efficient. Utilize AI and technology tools to improve productivity and streamline administrative tasks.

Qualifications: Bachelor's degree required in Business Administration, Human Resources, Communications, Management, or a related field. Previous experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar role preferred. Experience supporting senior executives preferred. Experience in a startup or technology company is a plus. Exceptional organization and attention to detail. Excellent written and verbal communication skills. Ability to anticipate needs and work independently. Strong judgment and discretion when handling confidential information. Comfortable managing multiple priorities in a fast-paced environment. Tech-savvy and comfortable learning new AI and technology platforms. Must live within a reasonable driving distance of East Boca Raton, Florida.

What We're Looking For: Most importantly, we're looking for someone who is proactive, highly organized, trustworthy, and solution-oriented—someone who can become an essential right hand to two C-suite executives and help keep the company running smoothly as it grows.