Entry Level Executive Assistant and Office Administrator

Salary: Up to $70,000 basic per annum

Location: New York City (Financial District)

About the Role: CBTax is seeking a highly organized, detail-oriented, and motivated Entry-Level Executive Assistant & Office Administrator to provide direct administrative and operational support to the CEO and COO. This role is ideal for someone who is eager to learn, proactive, professional, and interested in building a career in executive support, office administration, and business operations. In this position, you will work closely with the CEO and COO to manage schedules, coordinate meetings, organize communications, prepare documents, and assist with day-to-day administrative and operational priorities, including supporting the operations of the New York City office. You will help ensure executive leadership stays organized, competing priorities are managed effectively, and daily business operations run smoothly. A key component of this role will be providing hands-on administrative support for client engagement and business documentation. Responsibilities will include assisting with the preparation and drafting of engagement letters, organizing client records, maintaining accurate databases and internal files, entering and updating data, and reviewing documents for completeness and accuracy. You will also help organize client information, keep the CRM system updated with accurate and current information, maintain virtual filing systems, and support the timely preparation and distribution of business correspondence and other administrative materials. Additional office administration responsibilities will include coordinating office supplies and resources, maintaining organized electronic records, assisting with meeting preparation, managing incoming communications, and supporting general office logistics for the New York City office. You may also assist with compiling information, preparing reports, tracking administrative tasks, and improving internal processes to promote efficiency and accuracy. The ideal candidate is dependable, adaptable, and comfortable managing multiple responsibilities in a fast-paced environment. Strong organizational skills, attention to detail, proficiency in Microsoft Office or similar productivity tools, and the ability to handle data accurately are essential. Discretion and confidentiality are particularly important, as the role may involve access to sensitive business, financial, and client information. While extensive experience is not required, we value a positive attitude, strong written and verbal communication skills, sound judgment, initiative, and a willingness to learn. The successful candidate will be comfortable taking direction, following established procedures, meeting deadlines, and working collaboratively with executive leadership to support the company's administrative and operational needs. Career Growth and Culture: Join CBTax, an award-winning consultancy with an ambitious growth trajectory, where you will gain direct exposure to executive leadership, develop valuable professional skills, and contribute to the company's continued success. Benefit from a supportive, collaborative culture that prioritizes training, mentorship, and continuous learning, with clear opportunities for career progression and growth into more senior roles.

Qualifications: College or university degree preferred. Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Strong organizational, multitasking, written, and verbal communication skills, with excellent attention to detail. Ability to work in a fast-paced environment, manage competing priorities, meet deadlines, and maintain accuracy under pressure. A proactive, professional attitude with a willingness to learn, take initiative, solve problems, and contribute to a collaborative team environment. Ability to handle confidential business and client information with discretion and professionalism. Familiarity with CRM systems, virtual filing systems, and document preparation is an asset, but not required.