Client Asset Coordinator

Client Asset Coordinator The Client Asset Coordinator owns the end-to-end deployment of client-owned assets: planning what moves, preparing it correctly, putting it on site, and bringing it home complete. Where the Client Asset Operations Manager designs the asset management system tracking architecture, storage strategy, and cost models the Client Asset Coordinator plans and executes against that system across the full event cycle. The Coordinator authors the annual asset plan that drives teardown sequencing and event-level manifests, directs pull, pack, and staging in the warehouse, and is present on site for major modular deployments to train crews and enforce standard work. The role exists to create a single point of awareness and accountability from plan through recovery, and to convert that visibility into measurable reductions in labor hours, asset loss, damage, and freight cost. Success in this role is measured by plan accuracy and field outcomes, not by system documentation. Annual Asset Planning and Sequencing Author the annual client asset plan against the event calendar, identifying what assets each event requires, when they must be pulled, staged, and shipped, and where they go next. The Client Asset Operations Manager sets the planning framework and approves the plan. Drive teardown sequencing from the annual plan so that assets come off each site in the order the next event needs them, rather than in the order they were installed. Generate the asset manifest for each event from the annual plan, and revise it as scope changes. Model asset conflicts across overlapping and back-to-back events, and flag shortfalls early enough to build, buy, rent, or re-sequence rather than react. Maintain the pull, pack, and staging calendar, and hold it against the master deployment schedule. Reconcile plan to actual after every event, and carry the correction into the next planning cycle. Pull, Pack, and Staging Execution Direct the pull and pack sequence in the warehouse so that assets are loaded in install order and support single-piece flow at the site. Verify staged assets against manifests before release. Reject incomplete or mis-tagged shipments rather than sending known shortages to site. Develop and improve load plans and crate utilization to reduce truck count and handling. Coordinate day-to-day shipment detail with warehousing and logistics, including generating and verifying manifests and bills of lading. Sequence with manufacturing so that new build and refurbished assets land in the staging window, not after it. Field Deployment Execution Present on site for major modular deployments, first-of-kind installs, and events carrying elevated asset risk. Individual deployments may require two or more consecutive weeks on site. Direct field crew, leads, and supervisors on asset handling, staging, load sequence, and pack-out. Holds authority to stop and correct non-compliant handling or packing on site. Train field teams at the job site on asset standard work handling, tagging, install sequence, packing, and return process and verify retention through observed performance, not sign-off. Own retrieval and reconciliation at teardown. Every asset is counted, condition-recorded, and loaded in the planned return sequence before the crew releases the site. Escalate to the Director of Field Operations and the Client Asset Operations Manager the same day when an asset issue will affect schedule or cost. Productivity and Cost Reduction Measure the labor hours consumed by asset handling at pull, pack, install, and teardown, and identify the sequencing and handling changes that remove those hours. Identify and recommend product, crating, and packing modifications that shorten install and teardown, extend asset life, and simplify inventory counts. Route through Manufacturing and Engineering for design and execution. Reduce freight and handling cost per deployment through improved load plans, crate utilization, and return consolidation. Drive down asset loss, shrink, and damage or refurbishment spend through accountability at both the warehouse and the site. Submit a post-event asset debrief within five business days of teardown: what was lost or damaged, why, hours consumed, cost impact, and the corrective action. Asset Accuracy and Readiness Maintain accurate asset records location, condition, availability in real time, not retroactively. Apply tagging and labeling standards established by the Client Asset Operations Manager, and report tagging methods that do not survive field conditions. Perform routine inspections; coordinate cleaning, minor repair, and refurbishment with Project Management and Manufacturing; escalate larger issues. Support physical inventory audits and cycle counts. Cross-Functional Coordination Work with warehousing, logistics, manufacturing, project management, and the field resource manager to hold pulls, staging, and shipments against the plan. Resolve scheduling conflicts, shortages, and delays. Bring options and a recommendation, not only the problem. Feed field reality back to the Client Asset Operations Manager so that the asset system and the planning framework reflect how deployment actually works. Measures of Success Performance in this role is evaluated against the following measures. Baselines are to be established from the trailing twelve months of deployment data; reduction targets to be set once baselines are confirmed. Annual asset plan: Published and approved ahead of the season start date. Manifest issuance: Event manifest issued and confirmed ahead of the scheduled pull window, 100% of events. Plan-to-actual variance: Assets deployed against assets planned, tracked and closed by event. Asset readiness: 100% of kits complete and available at the scheduled staging date. Manifest accuracy: 99% or better, measured by shortages reported at install. Schedule impact: Zero delays attributable to asset availability or condition. Asset loss and shrink: Reduction against baseline (target TBD).Damage and refurbishment spend per deployment: Reduction against baseline (target TBD).Asset-related labor hours, pull through teardown: Reduction against baseline (target TBD).Freight and handling cost per deployment: Reduction against baseline (target TBD).Post-event reconciliation: 100% closed within five business days of teardown.