Finance and Admin Assistant (Remote)

POSITION SUMMARY: We are looking for a dynamic, self-starting Finance and Admin Assistant to provide exceptional administrative and project support to our Executive Director-Canada in our Toronto office. The Finance and Admin Assistant will have a broad knowledge of non-profit financial support, effective administrative support, project planning and management, strong communication and interpersonal skills, the flexibility to adapt to a rapidly changing environment, and the ability to handle confidential information professionally and discreetly. The position is remote, and therefore, the candidate will need to have a quiet place from which to work in a productive way. The candidate will need to be available online Monday – Friday 9:00am – 5:00pm and from time to time, attend meetings in the Greater Toronto area. Evening and weekend work may be required.

POSITION DESCRIPTION: Bookkeeping responsibilities - Track income, make bank deposits and monthly bank reconciliation, process vendor payments and reimbursements, update financial records, and prepare monthly financial statements. Administration - Answer and direct inquiries, coordinate meetings and calendars, and run the day-to- day administration of the organization as needed. Help with the creation of draft communications, monthly newsletters, and announcements. Maintain Records - The Finance-Admin assistant is responsible for creating, maintaining, and updating the database for donations and keeping track of pledge renewal dates. Maintain electronic and paper filing systems and send out pledge reminders.

POSITION SPECIFICATIONS: Minimum two years’ experience in a non-profit organization High level of demonstrated administrative skills Excellent verbal and written communication Excellent organizational and time management skills Ability to observe strict confidentiality Consistent ability to demonstrate positive and professional behavior Accountability, dependability, and flexibility Demonstrating a proactive mindset and tendency to take initiative Ability to positively adapt to and manage change Demonstrated ability to work as part of a team and to work with minimal supervision Proficiency and a high comfort level with technology and the ability and interest to learn new technologies Experience with nonprofit CRM management and leading accounting software Knowledge and understanding of nonprofit organizations and finances (including GAAP) Working knowledge of payroll and payroll reconciliations is an asset

Salary range: 60-75k CAD Reports To: Executive Director-Canada