Seeking a highly organized and proactive Administrative Assistant to support operations at the Dayton, Ohio manufacturing site. This position plays an important role in ensuring the smooth execution of daily business activities through administrative support, document control, training coordination, and consumables ordering. As a trusted partner to site leadership and employees, the Administrative Assistant contributes to operational efficiency, compliance, and a positive workplace experience. This position is well suited for an organized, detail oriented administrative professional with experience supporting manufacturing or site-based operations. Administrative & Clerical Support • Provide administrative and clerical support to the Operations Leadership Team and site personnel. • Coordinate site visits including scheduling conference rooms, arranging catering, and managing visitor logistics. • Manage and maintain email distribution lists, organizational charts, and databases to ensure accuracy and effectiveness of communication. Training Coordinator • Serve as the site's Learning Management System Key User and primary training coordinator. • Maintain employee training records and learning assignments to ensure compliance with corporate, regulatory, and site requirements. • Issue onboarding and refresher training assignments and track completion status. • Monitor training metrics and generate reports on compliance, upcoming expirations, overdue training, and completion rates. • Support onboarding activities by coordinating new employee training requirements and documentation. Document Control & Systems Support • Maintain site document control processes, ensuring procedures, forms, work instructions, and records are accurate, current, and properly archived. • Coordinate document revisions, approvals, and distribution in accordance with company standards and quality requirements. • Support electronic and hard-copy record retention processes and ensure compliance with established document control requirements. Operational & Business Support • Maintain manufacturing consumables (filters, drums, etc.), ensuring safety stock levels are maintained. • Manage purchase requisitions, invoice processing, vendor communications, and other procurement-related activities. • Maintain confidentiality of sensitive employee, operational, and business information. • Proactively identify opportunities to improve administrative processes, streamline workflows, and enhance organizational effectiveness.
Responsibilities: Preferred Skills & Qualifications
- Associate degree in Business Administration or equivalent experience preferred.
- Minimum of 3 years of administrative support experience, preferably within a manufacturing or operations environment.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Experience with Learning Management Systems, SAP, and document control systems preferred.
- Strong organizational, communication, and multitasking abilities.
- Demonstrated ability to manage confidential information with professionalism and discretion.
- Strong attention to detail and ability to work independently in a fast-paced environment Work Environment
- On site role within an active manufacturing facility
- Regular interaction with site leadership, operations personnel, and visitors
