Job Description:
The Windfall is partnering with a prestigious Private Equity backed, Energy Infrastructure company to hire an experienced Executive Assistant to support the CEO in their Dallas, Texas office. The ideal candidate has supported former C-Suite Executives and is accustomed to working in a large, fast-paced professional environment. This individual will be a trusted partner and extension of the CEO, ensuring their calendars, travel, meetings, communications, and day-to-day priorities run seamlessly. This role is in office five days per week from 8:00am-6:00pm with the flexibility to be available outside of normal business hours based on the needs of the day.
RESPONSIBILITIES:
Provide comprehensive administrative support to the CEOManage multiple time zone, complex and frequently changing calendars, including scheduling internal and external meetings, calls, appointments, and eventsProactively identify and resolve scheduling conflicts while ensuring CEO is prepared for upcoming meetings and commitmentsCoordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and last-minute changesManage meeting logistics and prepare agendas, presentations, documents, and other materials as neededAssist with preparation and coordination for Board of Directors meetings, including materials, scheduling, and logisticsScreen and prioritize incoming calls, emails, meeting requests, and other correspondenceDraft, edit, proofread, and format correspondence, presentations, reports, and other Executive-level materialsServe as a professional point of contact between the executives and internal teams, clients, Board members, and external stakeholdersProcess and reconcile expense reports accurately and in a timely mannerMaintain highly confidential executive files, records, and informationCoordinate Executive dinners, events, conferences, off-sites, and other meetingsAssist with special projects and ad hoc administrative requests as neededAnticipate the needs of the CEO and proactively ensure priorities and administrative responsibilities are handled efficientlyHandle sensitive and confidential information with the highest level of discretion and professionalismProvide occasional after-hours support via email or mobile phone when necessaryPartner with CEO's Personal Assistant and House staff for any needsREQUIREMENTSBachelor's degree required 10+ years of Executive Assistant experience, with significant experience directly supporting C-suite or senior-level executives A true career Executive Assistant who enjoys and excels at providing high-level administrative supportProven experience managing multiple time zone, complex Executive calendars and domestic and international travelExceptional organizational and time-management skills with outstanding attention to detailStrong written and verbal communication skillsProfessional and comfortable interacting with senior Executives, Board members, clients, and external stakeholdersHighly proactive with the ability to anticipate needs and solve problems independentlyStrong judgment and discretion when handling confidential and sensitive informationAbility to manage multiple priorities and shifting deadlines while remaining calm and organizedAdvanced proficiency in Microsoft Outlook, Word, Excel, and PowerPointBoard meeting and Board-level support experience is a plusNotary Public designation is a plusPACKAGE$140-150K Base Salary DOEDiscretionary bonus based on individual and firm performanceIncredible Benefits 401K with MatchPerks, great culture, off-sites#ZR
