Administrative Coordinator

Job Type: Contract (7–8 Months)

Pay Rate: $24/hour

Location: Chicago, IL

Schedule: Hybrid – 2 days onsite per week (3 days onsite during initial training)

Key Responsibilities: Provide day-to-day administrative and operational support to the team. Coordinate educational recognition processes, including tracking submissions, managing documentation, and communicating with program participants. Receive, log, organize, and distribute applications, reviews, and other materials. Assist with meeting coordination, scheduling, agenda preparation, and meeting minutes. Maintain accurate records and manage information within internal databases and tracking systems. Support committee members and leadership with administrative projects and decision-making processes. Respond to inquiries and provide professional customer service to internal and external contacts. Assist with additional administrative tasks and special projects as needed.

Qualifications: Bachelor's degree and at least 3 years of administrative experience, or 7 years of relevant experience in lieu of a degree. Experience in administrative support, project coordination, data management, and customer service. Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Excellent written and verbal communication, proofreading, and interpersonal skills. Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines. Exceptional attention to detail and ability to work both independently and collaboratively. Experience supporting committees, volunteers, or professional associations. Familiarity with educational accreditation, licensing, certification, or continuing education programs. Experience using databases, learning management systems, or Microsoft Access. Familiarity with SharePoint.