Campus Registrar Your Mission The Campus Registrar plays a critical role in day-to-day campus operations by providing high-quality, customer-centered support across multiple campuses. This role ensures the accurate management, maintenance, and confidentiality of student records—including enrollment, attendance, grades, transfers, and health documentation—so that information is timely, compliant, and easily accessible for campuses and network teams. Campus Registrars partners closely with campus leadership, families, and network operations to ensure consistent and efficient systems that support student success across the network.
Campus Registrars report directly to the Principal and work in close collaboration with campus leadership and school operations teams.
QUALIFICATIONS:
High School Degree or GED.
Minimum 2 years related experience
KNOWLEDGE AND SKILLS:
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.
KEY RESPONSIBILITES Keeps track of newly enrolled students in SchoolMint and internal spreadsheets until they are properly oriented (ensures checklist is complete)
Schedule family tours for prospective students and their families.
Keeps track of withdrawing students, and ensure all exit procedures are followed.
Registers new students/withdraw students into the database
Enters data for new and previous students
Inputs the new student information into the database (Skyward)
Updates demographic data in computer database (Skyward)
Responsible for student withdrawals and documents the withdrawal reasons
Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records or withdrawal students
Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs
Responds to TREx requests and initiates TREx requests for newly enrolled students
Responds to faxed record requests and initiates fax requests for newly enrolled students
Calls previous schools to request records for newly enrolled students.
Entering paper applications to application software (SchoolMint)
Maintain student records and ensure all required documentation is complete, accurate, and up to date.
Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments
Keep a soft copy of all files in student folders (ensures checklist is complete)
Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
Operates standard office equipment to include, including word-processing, and data processing equipment, copiers, laminators, etc.
Handles a variety of routine technical and administrative assignments
Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Complies with and supports school and division regulations and policies
Models non-discriminatory practices in all activities
Performs related tasks as assigned by the building administrator(s) in accordance with the school/policies and practices
Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
Supporting grading process, including the processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
Processes and transmits requests for student information, including student transcripts for colleges and universities.
Makes sure that teachers take school attendance (snapshot) at SKYWARD.
Reviews the campus school attendance summary report and make corrections as needed.
Enters “late in and early out” student data to school attendance in SKYWARD.
Enters excuse information to the SKYWARD after receiving the required papers.
Documents excuse papers in a separate binder for audit purposes.
Documents reconciliation papers in a separate binder for audit purposes.
Notifies parents when a student returns from an absence without an excuse or has been absent for three or more days.
Calls parents of absent students each day.
Mails warning notice (Truancy letter) to the parent if the student is absent without excuse from the school for three (3) days or parts of days in a four-week period.
Submits the attendance referral to the campus administrator for review and completion before filing a court case.
Files court cases against the student’s parent, the student, or both, if a student is absent without an excuse for 10 days or parts of days in a sixth-month period.
Perform other tasks as assigned.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
Light Work: may require occasional light lifting.
Nights and weekend activities will be occasionally required.
Position is in an office setting and may involve prolonged work at a desk in one location.
Moderate travel is required.
Position Details Full-time, non-exempt, 12-month position
Typical hours: 7:30 AM – 4:30 PM
Year-round role with in-town travel between assigned campuses
Compensation and Benefits:
Health benefits, including medical, dental, vision, and supplementary coverage
Paid personal days, paid bereavement leave, and paid parental leave
Off on school holidays, including Christmas break and Spring break
Participation in the Texas Teacher Retirement System
Employer-funded Health Reimbursement Arrangement (HRA)
Employer-paid Long-term Disability and Life Insurance
