Church Administrator/Executive Assistant

Job title: Church Administrator / Executive Assistant to Pastor.

Role: Responsible for the day-to-day operations and facilities of the church. Overall responsibilities: Oversees all office operations and church appointments. Provides support and sustains good working relationships with the congregation and staff. Job tasks. Communication: Works under direction of senior pastor. Contacts pastor immediately in case of pastoral emergency and keeps pastor and lay leaders aware of members’ emergencies, illnesses, etc. Communicates regularly with the pastor regarding their calendar and current events and projects to implement smooth ministry support. Creates materials for Sunday bulletins and special services manages and maintains the church calendar – both the public and the pastor’s private schedule. Responds to persons, phone calls, voice mail, email and deliveries in a prompt and professional manner is responsible for the weekly email, mail, Friday Update, church bulletins and Facebook presence. Help maintain and contribute to the church website.explore and implement marketing strategies. Facility Maintenance: Maintains communication with vendors. Administration: Maintains church files and documentation for easy retrieval. Maintains service and equipment contracts. Coordinates with program directors and board chairpersons regarding use of building and scheduling. Coordinates computer network maintenance, file management and backup of information / coordination with IT professionals. Opens and sorts mail. Enters data and aids in maintaining the ICON Member Portal System. Order inventory supplies. Coordinates facility maintenance and repair. Has an awareness of preparedness protocols and ensures implementation.