Job Description
Summary:
The Payroll Manager aids in the processing and reviewing of the weekly, bi-weekly, and special payrolls, as well as other HR system transactions. This person must perform work of a specialized and confidential nature, as well as interpreting and understanding company policy and federal tax regulations and state labor law guidelines to process payrolls in compliance with the law.
Areas of responsibilities may include but are not limited to:
- Payroll Processing:
- Process weekly and bi-weekly payrolls, which can include, monthly, quarterly, and annual bonuses, commissions, with either the scheduled payroll cycles, or off-cycle process.
- Enter time corrections/adjustments from time and attendance system.
- Approve/Override exceptions.
- Communicate through email and by phone with managers and employees to clarify information and answer questions regarding payroll and time and attendance in a timely manner.
- Prepare and transmit payroll files to payroll processor.
- Prepare and maintain accurate records and reports of payroll transactions.
- Understand and apply federal and state tax laws specifically related to payroll and time and attendance.
- Receive and respond timely and accurately to agency notices (see examples below) and forward garnishment deductions to payroll processor.
- Calculate manual paychecks from gross to net as needed.
- Calculation and administration of overpayments.
- Reconcile missed deductions.
- Understand quarterly/annual filings and locality requirements.
- Write and maintain custom payroll reports for managers and corporate office.
- Train managers on time and attendance and payroll processes.
- Other duties as assignedHR:Ensures accurate and timely entry and processing of human capital management (HCM) system updates including new hires/terminations, changes to pay rates, leaves of absence, etc.
- Monitor and complete changes requests submitted through SPI’s internal ticketing process.
- Agency Notices:
- State or Federal notifications
- Leins or Levy’sGarnishmentsFiling of MA Family Medical
- California Pay Data Reporting
- Education, Skills, Experience, and Knowledge 5+ years relevant work experience in processing high-volume payroll (250+) or more employees in a multi-state environment
- Minimum 2-year associate degree required in accounting, business, or related field or equivalent work experience
- International experience preferred
- General understanding of employment law and human resources best practices.
- Ability to exercise sound and timely judgment and maintain the confidentiality of sensitive information
- Ability to work both independently and as a member of a team with a strong sense of urgency and initiative; experience preferred working in a remote setting.
- Demonstrated attention to detail/accuracy and organizational skills
- Demonstrated strong working knowledge of Adobe PDF, Excel, and Word
- Excellent communication, customer service, and problem-solving ability
- Experience with large payroll processing and time & attendance systems
- Able to work with frequent interruptions.
- Work Environment
- Office, Hybrid, or Remote are options
- Physical demands may include but are not limited to:
- Prolonged periods of sitting at a desk and working on a computer. Must be able to lift a minimum of 15 lbs.
- Travel10-15%Exemption StatusExempt
