Executive Assistant
glocap searchWest Palm Beach, FL
$130k-150k
APPLYExecutive Assistant
glocap searchWest Palm Beach, FLSenior L5
$130k-150k
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
APPLY NOWOur client, a real estate firm located in West Palm Beach is seeking an Executive Assistant to support the CEO and manage the day-to-day operations of the office. The ideal candidate is exceptionally organized, proactive, cordial, and discreet, with sound judgment and a polished, professional manner.
JOB DETAILSCOMPANY:
Real Estate FirmPOSITION: Executive AssistantLOCATION: West Palm Beach, FL – fully onsiteHOURS: 9:00am-5pm with flexibility to work early mornings and/or evenings as neededCOMPENSATION: $130k-150k base DOE
Responsibilities: Executive and Personal Support
- Screen incoming calls and emails, respond independently when appropriate, and prioritize matters requiring the CEO’s attention.
- Coordinate scheduling, meetings, and related arrangements with the CEO’s assistant in Manhattan.
- Serve as a cordial, responsive point of contact for investors, business associates, and personal contacts.
- Track ongoing projects, maintain organized systems, and prepare priorities for regular review with the CEO.
- Maintain contact databases, correspondence, holiday lists, and event lists.
- Coordinate household vendors, property maintenance, repairs, and service providers, maintainingaccurate records and maintenance logs.
- Manage vendor accounts, invoices, and ongoing projects.
- Reconcile monthly credit card expenses and organize bills and invoices for approval.
- Track household staff schedules, timekeeping, vacations, and reimbursements.
- Coordinate purchases of household supplies and technology, including Apple devices. Office Management
- Maintain an organized, welcoming, and well-run office.
- Manage office and kitchen supplies, inventories, service contracts, invoices, and budgets.
- Coordinate technical support, equipment maintenance, and service providers.
- Arrange office catering, meals, and meeting hospitality.
Requirements:
- At least five years of experience supporting a senior executive.
- A cordial, composed, and professional manner, with excellent interpersonal and communication skills.
- Demonstrated discretion and sound judgment in handling confidential business, financial, and personal matters.
- Experience interacting with high-net-worth individuals and investors.
- Exceptional organizational skills, attention to detail, and follow-through.
- Proactive and forward-thinking, with the ability to anticipate needs and initiate action without waiting for direction, while keeping the CEO informed and exercising sound judgment about when to seek input or approval.
- Ability to manage competing priorities and work independently.
- Strong proficiency in Microsoft Office, particularly Outlook, and comfort with Apple products.
- Bookkeeping experience is highly desirable, particularly with expense reconciliation, invoice tracking and maintaining accurate financial records.
- Experience using AI tools to improve organization, research, and day-to-day efficiency would beadditionally beneficial.
Matching similar jobs
Level
Senior L5
Salary
$130k-150k
Location
West Palm Beach, FL
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Other Activities Related to Real Estate
Posted
5 days ago