A well-established, family-oriented organization is seeking an Office Coordinator to join its Milwaukee team. This position starts out as temporary and we’re seeking someone who would like a long-term permanent role assuming performance and business needs are there. Unlike a traditional customer service or front-office coordinator position, this role is primarily behind the scenes, with a strong focus on internal communication, documentation, labor tracking, reporting, and keeping projects organized. Approximately 25% of the position will involve phone/customer communication, with the remainder focused largely on administrative and internal coordination. This could be a great opportunity for someone who enjoys staying organized, following up on details, working with multiple departments, and helping a busy operational team stay on track. This role is 100% onsite Monday through Friday with hours of 7am to 4pm.
Responsibilities:
Provide administrative and operational support to the Mitigation team and department leadership. Coordinate information and communication between project managers, field employees, accounting, and other internal departments. Review and process crew timesheets, track labor hours/costs, and follow up on missing or inaccurate information. Maintain project files and documentation, including work authorizations, purchase orders, subcontractor information, and other job-related records. Prepare and update reports, spreadsheets, tracking tools, and project information within company systems. Assist with scheduling, staffing information, training records, equipment tracking, and other departmental needs. Communicate professionally with customers, employees, vendors, and other stakeholders while helping ensure projects and administrative deadlines stay on track
Qualifications:
High school diploma required; associate degree is a plus. Previous experience in administrative support, office coordination, operations, project coordination, or a similar role. Strong organizational skills and attention to detail with the ability to manage multiple priorities. Comfortable working with timesheets, reports, spreadsheets, data entry, and detailed documentation. Strong communication and interpersonal skills with a professional, customer-service-oriented approach. Ability to work independently, solve problems, and proactively follow up when information is missing. Proficiency with Microsoft Office; experience in construction, restoration, field services, or project/job-tracking systems is a plus.
