Job TitleEnter new and closed sales transactions/contracts, commissions and reconcile accounts. Provide transaction follow-up and respond to and resolve commission questions. Assist with month end reconciliations, process charges and payments and maintain other assigned accounting records.
Job Duties and Responsibilities:
(Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.1. Process new and closed sales transactions/contracts. (60-70%)Review and record open contracts.
Receive incoming transaction checks and balance with cash, deposit funds.
Calculate, verify, enter, and distribute commission funds.
Process open contract cancellations.
Maintain files and records and prepare and review reports.2. Complete month-end and other reconciliations. May prepare and enter miscellaneous journal entries related to the sales transactions. (10-15%)3. Respond to questions regarding commissions and research and resolve discrepancies. Assist in locating errors and filling out reports. May provide direction to staff for processing transaction documents. (10-15%)4. May process sales associate accounts receivable charges and payments and assist in reconciling statements, revenue accounts and commissions. (5-10%)5. May maintain and reconcile escrow information: Verify amount of earnest money to the contract; process earnest money releases in a timely manner; transfer earnest money to operating account as necessary; calculate and pay interest on interest-bearing escrow funds; maintain records and assist with taking deposits to bank. (0-5%)6. May maintain new and existing sales associate information. This includes working with sales managers to ensure accurate compensation agreements based on outlined qualifications. (0-5%)7. May coordinate office equipment repairs and maintain office supply inventory, sort, and distribute mail, and handle miscellaneous copying and filing. (0-5%)8. Perform any additional responsibilities as requested or assigned. (0-5%)Performance Expectations
Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
Perform responsibilities as directed, achieving desired results within expected time frames and with high quality and professionalism.
Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.
Qualifications
Education:
High school diploma or equivalent knowledge and work experience. Associate's in accounting preferred.
Experience: 1 to 3 years' experience in accounting. Related industry experience helpful.
Knowledge and Skills:- Effective problem-solving skills, with attention to detail and commitment to accuracy; ability to meet deadlines.
- Ability to calculate figures: discounts, interest, commissions and reconcile accounts.
- Strong calculator and advanced knowledge of Microsoft Office software including Excel; and working knowledge of computer-based accounting programs.
- Effective oral and written communication skills.
- Strong analytical skills
- Effective customer-service skills.
- Ability to work in a team-oriented environment.
- Ability to prioritize and handle multiple tasks concurrently. We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)
Equal Opportunity Employer
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
