Overview:
Thrive in a fast-paced legal environment where attention to detail and professionalism are valued every day.
Work Style: Onsite
Location:
Available at one of our four locations — Gainesville, Jacksonville, St. Johns, or Leesburg
FTE: Full-Time (1.0 FTE)
The Legal Secretary provides administrative and operational support to a centralized, multi-campus healthcare legal department. This role is responsible for the accurate preparation of legal and business documents, coordination of calendars and meetings, facilitation of internal and external communications, and processing of financial and administrative transactions.
Serving as a key point of contact for the legal department, the Legal Secretary ensures professional, timely, and efficient handling of inquiries, supports attorneys and legal staff across functional areas, and helps maintain consistent processes and service delivery across all campuses. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment.
Responsibilities
Key Responsibilities:
Prepare, review, and maintain legal, business, and administrative documents with a high level of accuracy, professionalism, and confidentiality
Coordinate calendars, meetings, conference calls, and scheduling activities for attorneys and legal staff across multiple campuses
Serve as a primary point of contact for internal and external communications within the legal department
Process invoices, expense reports, purchase requests, and other financial or administrative transactions in a timely manner
Maintain organized legal files, records, contracts, and departmental documentation in accordance with established policies and procedures
Provide administrative and operational support to attorneys and legal staff, including document preparation and workflow coordination
Assist with meeting logistics, agenda preparation, presentation materials, and follow-up documentation
Manage competing priorities, deadlines, and high-volume workloads in a fast-paced healthcare environment
Ensure professional, timely, and customer-focused communication and service delivery across all interactions
Support operational consistency, collaboration, and administrative efficiency across all legal department locations
Handle sensitive and confidential information with discretion and sound judgment
Collaborate with cross-functional departments and leadership teams to support legal and business operations across the enterprise
Qualifications: Education
Associate’s degree in Legal Studies, Business Administration, Healthcare Administration, or a related field required.
Paralegal certificate or legal administrative certification preferred.
Six (6) years of administrative or legal support experience in healthcare, compliance, contracts, regulatory, or a related field may substitute for post‑high school education.
Experience
Minimum of 6 years of administrative or legal support experience, preferably within a law firm or in-house legal department.
Experience supporting multiple professionals in a high-volume, fast-paced environment.
Experience with document preparation, calendaring, meeting coordination, and administrative support.
Strong ability to manage competing priorities and meet deadlines.
Proven experience handling confidential and sensitive information with discretion and professionalism.
Excellent organizational, communication, and time management skills.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience using document management systems preferred.
Healthcare, compliance, contracts, or regulatory experience preferred.
Licensure/Certifications
Paralegal certificate or legal administrative certification preferred.
