Human Resources Assistant

Responsibilities: Coordinate interview scheduling across candidates, recruiters, hiring managers, and internal teams, ensuring timely and well-organized interview experiences. Communicate interview details and logistics to candidates and internal stakeholders, including timing, format, location, and participants. Coordinate meeting rooms and virtual meeting links, ensuring all arrangements are in place prior to interviews. Maintain accurate candidate information, interview activity, and recruiting documentation to provide visibility into hiring progress. Monitor and update candidate and position status throughout the recruiting process, proactively identifying gaps, delays, or items requiring follow-up. Build and maintain recruiting trackers and reports to support hiring activity and team decision-making. Maintain leadership and organizational tracking information, ensuring details remain accurate and up to date. Support new hire onboarding by preparing communications, coordinating administrative tasks, and helping ensure a positive new employee experience. Manage shared HR calendars and documents, ensuring information is organized, accessible, and current. Support internal employee communications, including new hire announcements, company updates, employee milestones, events, and other HR-related communications. Assist with the development, review, and coordination of HR content for internal communications and newsletters. Coordinate logistics and communications for employee events, leadership programs, meetings, and other company initiatives. Support employee compliance and training initiatives, including tracking participation and completion of required programs. Assist with employee development and reimbursement programs, including tracking expenses, documentation, and program activity. Provide administrative and operational support for a variety of HR programs, projects, and employee initiatives. Take on additional administrative/project-based responsibilities to support the HR and recruiting teams.

Ideal Experience: Bachelor’s degree preferred.3+ years of experience in an administrative, coordination, or support role; HR or recruiting experience is a plus but not required. Excellent verbal and written communication skills. Strong organizational and time-management skills with exceptional attention to detail. Ability to handle confidential and sensitive information with discretion. Comfortable managing multiple priorities, projects, and deadlines simultaneously. Strong calendar management and administrative coordination skills. Flexible, collaborative approach with a willingness to pitch in and take on a variety of responsibilities. Ability to manage last-minute requests and shifting priorities while maintaining a high level of accuracy. Demonstrated initiative, resourcefulness, and ability to adapt in a dynamic work environment. Comfortable learning new systems, processes, and technology quickly. Willingness to work a flexible schedule when needed to coordinate with individuals across multiple time zones.#118098 Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.